Proposal Assistant

Traylor Bros., Inc.; Evansville (IN); On-site; USD 38,000 - 52,000; Full time

Job summary

Traylor Bros., Inc. in Evansville, IN seeks a Proposal Assistant to support development and submission of compliant proposals, qualifications, and interview materials for heavy civil pursuits.

You will assist with document preparation, gather information, maintain proposal resources, and work with BD, estimating, and operations. Under guidance from the proposal team, you will develop knowledge of our projects, processes, and clients, while ensuring accuracy, timely delivery, and adherence to

Qualifications

• Bachelor’s degree in a relevant field and up to three years in heavy civil construction or engineering preferred but not required.
• Strong written and verbal communication, proofreading, and organizational skills.
• Ability to manage multiple tasks, meet deadlines, and follow established processes.

Responsibilities

• Assist with reviewing RFQs, RFPs, and bid documents to identify requirements and submission instructions.
• Complete assigned proposal tasks within schedules and communicate progress to the team.
• Gather project descriptions, resumes, photographs, and other information requested by the team.
• Perform routine quality-control reviews for spelling, grammar, formatting, and consistency.
• Maintain and update proposal databases, boilerplate content, and resources.
• Support pursuit interviews with presentation materials, meetings, rehearsals, and logistics.

Skills

Organizational skills

Time management

Writing & proofreading

Communication

Interpersonal skills

Attention to detail

Microsoft 365

Adobe Acrobat

Graphic design

Team collaboration

Initiative & learning

Education

Bachelor’s Degree in Marketing, English, Business, Communications, or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

Adobe Acrobat

InDesign

Creative Cloud

Job description

Proposal Assistant Opportunity with Traylor Bros., Inc.!

Traylor Bros., Inc. is a highly-respected heavy civil construction company working on some of the biggest, most technically challenging bridge, marine, and underground jobs in North America. William F. Traylor founded Traylor Bros. in 1946, finding success by taking on - and succeeding with - extremely challenging projects. His combination of honesty, courage, and innovative abilities are the traits that embody the firm to this day.

What makes us different?

Our Mission is to excel at constructing complex infrastructure safer, better, and faster by engaging the entrepreneurial and innovative spirit of our team members and providing limitless opportunity for personal and professional growth in a close knit and collaborative organization.

Our Core Values

Safety.

People.

Innovation.

Ethics.

Communication.

Community.

Position Summary

The Proposal Assistant supports the development and submission of compliant, and compelling proposals, qualifications, and interview materials for heavy civil construction pursuits by assisting with document preparation, gathering and organizing information, maintaining proposal resources, and supporting proposal-related research and production activities. Working under the guidance of proposal team members, this role collaborates with business development, estimating, operations, and other subject-matter experts while developing foundational knowledge of Traylor’s business, the heavy civil construction industry, and the proposal development process.

Responsibilities

Key Tasks and Responsibilities

• Assist with reviewing RFQs, RFPs, and bid documents to identify basic requirements, forms, deadlines, and submission instructions.
• Complete assigned proposal tasks within established schedules and communicate progress, questions, or potential delays to proposal team members.
• Gather project descriptions, resumes, photographs, and other information requested by proposal team members.
• Perform routine quality-control reviews for spelling, grammar, formatting, consistency, completeness, and adherence to company standards.
• Maintain and update proposal databases, project information, resumes, boilerplate content, and supporting resources to ensure information remains current and organized.
• Support pursuit interviews by assisting with presentation materials, meeting preparation, rehearsals, and logistics.
• Manage assigned tasks, prioritize routine responsibilities, and meet established deadlines.
• Collaborate effectively with internal teams, seek guidance when appropriate, and incorporate feedback into assigned work.
• Develop knowledge of Traylor’s projects, capabilities, markets, clients, and proposal processes.
• Perform additional duties as assigned.
• Travel may be required for meetings, site visits, training, and company events.

Skills And Abilities

• Strong organizational skills and attention to detail.
• Ability to manage assigned tasks and meet deadlines in a fast-paced environment.
• Strong writing, proofreading, and communication skills.
• Ability to follow instructions, established processes, and document standards.
• Ability to gather, organize, and maintain accurate information.
• Strong interpersonal skills and ability to work with individuals at all levels of the organization.
• Initiative, adaptability, and willingness to learn.
• Basic research and problem-solving skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, and related Microsoft 365 applications.
• Adobe Acrobat experience preferred; familiarity with InDesign or other Adobe Creative Cloud tools is a plus.
• Proficiency in graphic design is preferred but not required.

Education/Experience

• Bachelor’s Degree in Marketing, English, Business, Communications, or related field.
• Up to three years of experience in the heavy civil construction or engineering industry is preferred but not required

Physical Demands

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.
• Must be able to lift and carry up to 20 lbs.
• Must be able to talk, listen, and speak clearly on the telephone.
• Requires sedentary work that involves walking or standing some of the time and routine keyboard operations.