Proposal Assistant

Traylor Bros., Inc.; Long Beach (CA); On-site; USD 45,000 - 67,000; Full time

Job summary

Traylor Bros., Inc. is seeking a Proposal Assistant to support the development and submission of compliant, compelling proposals for heavy civil construction projects.

You will gather project information, prepare materials, maintain resources, and coordinate with business development, estimating, and operations teams while learning Traylor's processes and markets.

Travel may be required for meetings, site visits, and company events as part of pursuing opportunities.

Qualifications

• Bachelor's degree required or related field
• Up to three years of experience in heavy civil construction or engineering preferred
• Strong writing and proofreading abilities, with attention to detail and format

Responsibilities

• Review RFQs, RFPs, and bid documents to identify requirements, forms, deadlines, and submission instructions.
• Prepare and organize proposal materials, boilerplate content, resumes, and project descriptions.
• Coordinate with business development, estimating, operations, and subject-matter experts.
• Perform routine quality-control reviews for spelling, grammar, formatting, consistency, and adherence to standards.
• Maintain proposal databases and resources, ensuring information is current and accessible.
• Assist with presentations, meeting prep, rehearsals, and logistics for pursuit interviews.
• Meet deadlines, manage tasks, and communicate progress and issues to the team.
• Develop knowledge of Traylor's projects, capabilities, markets, and processes.
• Travel may be required for meetings, site visits, and events.

Skills

Organizational skills

Attention to detail

Writing and proofreading

Communication

Interpersonal skills

Initiative and adaptability

Research and problem-solving

Willingness to learn

Graphic design (preferred)

Education

Bachelor's Degree in Marketing, English, Business, Communications, or related field

Tools

Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams)

Adobe Acrobat

InDesign

Job description

Proposal Assistant Opportunity with Traylor Bros., Inc.!

Traylor Bros., Inc. is a highly-respected heavy civil construction company working on some of the biggest, most technically challenging bridge, marine, and underground jobs in North America. William F. Traylor founded Traylor Bros. in 1946, finding success by taking on - and succeeding with - extremely challenging projects. His combination of honesty, courage, and innovative abilities are the traits that embody the firm to this day.

What makes us different?

Our Mission is to excel at constructing complex infrastructure safer, better, and faster by engaging the entrepreneurial and innovative spirit of our team members and providing limitless opportunity for personal and professional growth in a close knit and collaborative organization.

Our Core Values:

Safety. We are committed to providing a safe work environment. This is always our priority.

People. Our talented team is our greatest asset. We provide opportunity, reward performance, and support a positive andbalanced work environment.

Innovation. We have the ability to engineer creative solutions to overcome any obstacle.

Ethics. We are honest and ethical in all our business dealings.

Communication. We encourage open and honest communication throughout our organization.

Community. We add value to our industry and the communities in which we work.

Position Summary

The Proposal Assistant supports the development and submission of compliant, and compelling proposals, qualifications, and interview materials for heavy civil construction pursuits by assisting with document preparation, gathering and organizing information, maintaining proposal resources, and supporting proposal-related research and production activities. Working under the guidance of proposal team members, this role collaborates with business development, estimating, operations, and other subject-matter experts while developing foundational knowledge of Traylor's business, the heavy civil construction industry, and the proposal development process.

Key Tasks and Responsibilities

• Assist with reviewing RFQs, RFPs, and bid documents to identify basic requirements, forms, deadlines, and submission instructions.
• Complete assigned proposal tasks within established schedules and communicate progress, questions, or potential delays to proposal team members.
• Gather project descriptions, resumes, photographs, and other information requested by proposal team members.
• Perform routine quality-control reviews for spelling, grammar, formatting, consistency, completeness, and adherence to company standards.
• Maintain and update proposal databases, project information, resumes, boilerplate content, and supporting resources to ensure information remains current and organized.
• Support pursuit interviews by assisting with presentation materials, meeting preparation, rehearsals, and logistics.
• Manage assigned tasks, prioritize routine responsibilities, and meet established deadlines.
• Collaborate effectively with internal teams, seek guidance when appropriate, and incorporate feedback into assigned work.
• Develop knowledge of Traylor's projects, capabilities, markets, clients, and proposal processes.
• Perform additional duties as assigned.
• Travel may be required for meetings, site visits, training, and company events.

Skills and Abilities

• Strong organizational skills and attention to detail.
• Ability to manage assigned tasks and meet deadlines in a fast-paced environment.
• Strong writing, proofreading, and communication skills.
• Ability to follow instructions, established processes, and document standards.
• Ability to gather, organize, and maintain accurate information.
• Strong interpersonal skills and ability to work with individuals at all levels of the organization.
• Initiative, adaptability, and willingness to learn.
• Basic research and problem-solving skills.Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, and related Microsoft 365 applications.
• Adobe Acrobat experience preferred; familiarity with InDesign or other Adobe Creative Cloud tools is a plus.
• Proficiency in graphic design is preferred but not required.

Education/Experience

• Bachelor's Degree in Marketing, English, Business, Communications, or related field.
• Up to three years of experience in the heavy civil construction or engineering industry is preferred but not required

Physical Demands

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.
• Must be able to lift and carry up to 20 lbs.
• Must be able to talk, listen, and speak clearly on the telephone.
• Requires sedentary work that involves walking or standing some of the time and routine keyboard operations.

Salary $45k-$67k

Required Skills

Traylor Bros., Inc. is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, veteran status, sex, sexual orientation, gender identity, age, genetic information, pregnancy, disability, protected activity, or other non-merit factors.