Proposal Coordinator

Elite Personnel; Arlington (VA); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Elite Personnel seeks a Proposal Coordinator to join the Bids and Proposals team. This role will remotely support the development and timely submission of high-quality proposals for state education RFPs, with occasional visits to our Northern Virginia office for submission duties.

The ideal candidate holds a Bachelor’s degree and 3+ years in proposal work, strong research and communication skills, and the ability to manage multiple tasks under deadlines.

Qualifications

• Bachelor’s degree and 3+ years of proposal-related experience.
• Strong research and analytic skills with attention to detail.
• Excellent written and verbal communication; tech-savvy.
• Experience with standardized proposal processes and procedures.
• Familiarity with federal/state/international solicitations and tools.
• Experience with government/education topics is a plus, but not required.

Responsibilities

• Identify bids that align with the work and mission using bid sites and systems.
• Develop proposal plans, schedules, and compliance outlines for RFPs.
• Coordinate with cross-functional teams and pricing leads.
• Lead the proposal team from kickoff to contract award and assign roles.
• Supervise day-to-day proposal production and resource scheduling.
• Identify delays, barriers, and implement corrective actions.
• Assist with drafting sections and perform quality reviews for submissions.
• Ensure content complies with RFP requirements and oversee final submission.

Skills

Research & analytics

Written & verbal communication

Time management

Autonomous work

Organizational skills

Interpersonal skills

Education

Bachelor’s degree (Business/Marketing, Public Administration, Social Science, or similar)

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

Adobe Acrobat Pro

SharePoint

Job description

PROPOSAL COORDINATOR

This job is remote except for occasional visits to our Northern Virginia office. Our client, a government contractor specializing in education, is seeking a Proposal Coordinator to join the Bids and Proposals team. This team leads, plans, and oversees the timely development and submission of high-quality proposals in response to state departments of education Request for Proposals (RFPs) to design and administer their student assessments. This position requires occasional visits to our Northern Virginia office for proposal submission responsibilities.

Job Responsibilities

• Identify bids that align with the work and mission using a variety of internal and external bid identification/procurement sites and systems
• Develop the proposal production and delivery plans, schedule, RFP/SOW compliance matrix and requirements-driven outline (with concentration on technical and business volumes)
• Coordinate with cross-business teams and cost and pricing leads
• Coordinate, organize, task and lead the proposal team from kick-off through contract award, to include assigning proposal team roles and responsibilities
• Take direction from Proposal Director to supervise day-to-day proposal production activities, including coordination with and scheduling proposal production and associated resources for final production
• Determine items that are behind schedule; identify barriers to progress; and plan and implement effective and efficient problem-solving and corrective action plans
• Assist Proposal Director and Proposal Lead with writing section drafts (as appropriate)
• Conduct in-depth review and quality control for proposal submission
• Ensure proposal content is compliant with requirements of RFPs
• Oversee production and submission of the final proposal

Job Requirements

• Bachelor’s degree (Business/Marketing, Public Administration, Social Science, or similar field) and 3+ years of proposal related experience
• Proven research and analytic skills; demonstrated initiative, flexibility, and attention to detail; excellent communication (written and verbal) skills; proven technology skills; ability to work autonomously and in groups effectively; time management skills; and exceptional interpersonal and organizational skills
• Experience in following standardized proposal development processes and procedures and adapting them to specific pursuit delivery needs
• Experience using a variety of federal, state/local, international, and/or foundation solicitation sites or tools (e.g., FBO.gov, Grants.gov, client websites, RFPSchoolWatch, FindRFP, GovWin, FoundationSearch, contract vehicle bid distribution lists)
• Experience with federal government, state/local government, international, and/or foundation clients; a focus on early childhood, education, health and wellness, or adult learning/workforce-related topics preferred, but not required
• Advanced technology skills – Microsoft Office [Word, Excel, PowerPoint, Access], Adobe Acrobat Professional, MS SharePoint Fast learner with a detail- and process-oriented mindset Ability to multi-task, prioritize work tasks, and manage contending priorities under deadlines Demonstrated ability to work autonomously to problem-solve effectively Ability and willingness to occasionally work outside of normal business hours (when necessary to meet a deadline)