Proposal Coordinator

Long Wave, Inc.; Texas; Remote; USD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive Salary

Medical, Dental & Vision coverage

401k

Educational Assistance

Life Insurance

Employee Assistance Programs & Work/Li

Paid Time Off

Job summary

Long Wave, Inc. is seeking a Proposal Coordinator to drive end-to-end RFP processes from kickoff to submission. You will coordinate cross-functional teams, ensure compliant, high-quality bids, and maintain a content library for efficient response development.

The role emphasizes collaboration with sales and SMEs, strict deadline management, and accurate documentation in CRM. Remote work is supported, with a focus on timely, win-focused proposals.

Qualifications

• Bachelor's degree in Business, Marketing, Communications, English, or related field.
• 2–5 years in proposal coordination, bid management, or inside sales in a relevant industry.

Responsibilities

• Manage end-to-end RFP process from receipt to submission with strict deadlines.
• Lead kickoff meetings with technical and commercial teams to define requirements and tasks.
• Review, edit, and format proposals reflecting client scope and win strategy.
• Ensure compliance with RFP/RFI guidelines and internal formatting standards.
• Maintain and organize content library with boilerplates, past profiles, and templates.
• Liaise between field sales, SMEs, and leadership; track pipelines in CRM.
• Assist in drafting commercial documents and reviewing pricing sheets.
• Facilitate handover from sales to account management or project delivery.

Skills

Proposal coordination

RFP response

Project management

Cross-functional collaboration

Attention to detail

Education

Bachelor's degree in Business/Marketing/Communications/English

Tools

Microsoft Office Suite

Adobe Acrobat

GovEagle

CRM systems

Job description

Position Title: Proposal Coordinator

Department/Location: Contracts & Proposals/Remote

Status: Full-Time/Exempt

Hiring Manager: Director of Contracts

Primary Function:

An Internal Sales and Proposal Coordinator drives revenue and supports the business development team by managing the end-to-end sales proposal process. They collaborate with internal teams to respond to Request for Proposals (RFPs), ensuring high-quality, accurate, and compliant bids that maximize win rates.

Essential Responsibilities:

Proposal Coordination & Development

Manage the end-to-end RFP process from initial receipt to final submission, ensuring all strict client deadlines are met.

Organize and lead proposal kickoff meetings with technical and commercial teams to define requirements and assign tasks.

Review, edit, and format proposals to guarantee they reflect the client’s scope of work and the company's win strategy.

Ensure strict compliance with RFP/RFI guidelines and internal formatting standards before final submission.

Maintain and organize the content library, including boilerplate text, past project profiles, and standard proposal templates.

Internal Sales & Operations Support

Serve as the primary liaison between field sales, technical subject matter experts (SMEs), and leadership.

Track sales pipelines, update customer data, and record bid outcomes in Customer Relationship Management (CRM) systems.

Assist in drafting commercial documents, reviewing pricing sheets, and assembling pre-qualification packages.

Facilitate a smooth handover from the sales team to account management or project delivery upon contract award.

Job Requirements:

Minimum Requirements:

Education: Bachelor's degree in Business, Marketing, Communications, English, or a related field.

Experience: 2–5 years of experience in proposal coordination, bid management, or inside sales within a relevant industry (e.g., construction, SaaS, engineering).

Writing & Editing: Excellent written communication with exceptional attention to detail and proofreading skills.

Technical Acumen: High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat.

Soft Skills: Strong project management, cross-functional collaboration, and the ability to thrive under tight deadlines.

Preferred Skills:

• Experience with proposal tools (e.g., GovEagle)
• APMP certification (or in progress)
• PMP certification (or pursuing)
• Familiarity with SAM.gov, FPDS, USASpending.gov, WAWF, and EDA
• Experience supporting DoD, federal, or IT services contracts

Position Benefits

As a full‑time employee of Long Wave, you are eligible for our benefits package including:

• Competitive Salary
• Medical, Dental & Vision coverage
• 401k
• Educational Assistance
• Life Insurance
• Employee Assistance Programs & Work/Life Solutions
• Paid Time Off
• This position’s standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine‑hour day Monday through Thursday to take every other Friday off.

EOE AA M/F/Vet/Disability