Proposal & Business Development Coordinator – Tallahassee, FL (Full-Time)

Thomas Howell Ferguson; Tallahassee (FL); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) retirement matching

Employee referral bonus

Paid holidays

PTO

Team events

Job summary

THF CPAs in Tallahassee seeks an experienced Proposal & Business Development Coordinator to advance the firm’s growth by crafting persuasive proposals and coordinating with leadership, marketing, and subject matter experts. This in-person role supports timely, compliant submissions and communicates the firm’s qualifications and value proposition.

The ideal candidate has a Bachelor’s degree in a related field and 3+ years in proposal writing or business development within professional services,

Qualifications

• Bachelor's degree in Marketing, Communications, Business Administration, Public Relations, or related field.
• At least 3 years of proposal writing, technical writing, grant writing, marketing communications, or business development experience.
• Experience developing responses to RFPs, RFQs, RFIs, or other competitive documents is preferred.
• Experience working within the professional services (consulting, public accounting, government contracting, legal services, etc.) is preferred.
• Excellent written and verbal communication skills.

Responsibilities

• Lead the planning, writing, editing, and production of proposals, RFPs, RFQs, RFIs, and SOQs.
• Analyze solicitation requirements to ensure full compliance with submission guidelines.
• Develop proposal outlines, schedules, and content plans to meet deadlines.
• Coordinate proposal efforts with shareholders, department leaders, and technical subject matter experts.
• Write executive summaries, cover letters, project descriptions, resumes, narratives, and firm qualifications.
• Tailor content to address client needs and evaluation criteria.
• Ensure consistency in messaging, branding, formatting, and style across documents.
• Manage multiple proposals simultaneously with high quality.
• Support business development with presentations and marketing materials; research prospective clients.

Skills

Proposal writing

Technical writing

Marketing communications

Business development

Microsoft Office

CRM systems

Canva

Adobe Acrobat

InDesign

Proposal management software

Education

Bachelor's degree in Marketing, Communications, Business Administration, Public Relations, or related field

Tools

Canva

Adobe Acrobat

InDesign

CRM systems

Proposal management software

Job description

(THF) Thomas Howell Ferguson P.A. CPAs is an innovative, regional Top 200 public accounting firm with a steadily growing presence. Since our founding in 1993, we have expanded into a team of approximately 180 professionals, providing clients with a full range of services including traditional accounting, auditing, and tax support, complemented by comprehensive consulting and advisory resources. Our CPAs are active members of the American Institute of Certified Public Accountants (AICPA), the Florida Institute of Certified Public Accountants (FICPA), and other key professional organizations, ensuring that our team remains at the forefront of industry standards. At THF, we maintain the high-quality control standards of a national firm and combined those attributes with the heart and personal touch points of a regional firm to ensure we “make an impact” in everything we do.

More About the Role:

We are currently seeking an experienced professional looking to take that next step in advancing their career path by accepting the engaging and fulfilling role as a Proposal & Business Development Coordinator in our Tallahassee office location. This position collaborates closely with firm leadership including shareholders, business development professionals, marketing, and subject matter experts to create persuasive proposals that effectively communicate the firm’s qualifications, experience, and value proposition. This role plays a critical role in supporting the firm’s growth strategy by helping secure new business opportunities while ensuring all submissions are accurate, compliant, professionally presented, and delivered on time.

If these characteristics describe you, then you could be the perfect fit for us!

• Has a Bachelor’s degree in Marketing, Communications, Business Administration, Public Relations, or related field
• Has at least 3 years of proposal writing, technical writing, grant writing, marketing communications, or business development experience
• Experience developing responses to RFPs, RFQs, RFIs, or other competitive documents is preferred
• Experience working within the professional services (consulting, public accounting, government contracting, legal services, etc.) is preferred
• Exceptional written and verbal communication skills
• Outstanding grammar, editing, proofreading, and storytelling abilities
• Ability to manage multiple projects and competing deadlines
• Collaborative team player with strong interpersonal skills
• Ability to work independently with minimal supervision
• Creative thinker with the ability to present technical information in an engaging manner
• Highly proficient in Microsoft Office Suite, particularly Word, PowerPoint, and Excel
• Experience with Canva, Adobe Acrobat, InDesign, CRM systems, or proposal management software is a plus

Essential Duties and Responsibilities:

• Lead the planning, writing, editing, and production of proposals, RFPs, RFQs, RFIs, and Statement of Qualifications (SOQs)
• Analyze solicitation requirements to ensure full compliance with submission guidelines
• Develop proposal outlines, schedules, and content plans to meet deadlines
• Coordinate proposal efforts with shareholders, department leaders, and technical subject matter experts
• Write compelling executive summaries, cover letters, project descriptions, resumes, technical narratives, and firm qualifications
• Tailor proposal content to address each client’s unique needs and evaluation criteria
• Ensure consistency in messaging, branding, formatting, and style throughout all proposal documents
• Manage multiple proposals simultaneously while maintaining exceptional quality
• Provide business development support including assisting with creating presentations and other marketing materials, conduct research on prospective clients, and develop customized proposal content

*We are looking to fill the Proposal & Business Development Coordinator role immediately. *

This is an in-person, working in the office role in Tallahassee, FL.

Employee Benefits

• A competitive annual salary and compensation package
• Flexible, full-time hours
• PTO
• Eight (8) paid holidays each year
• Health insurance through Blue Cross Blue Shield (firm covers 100% of employee coverage of some plans)
• Dental insurance for employees (100% employer-paid some plans)
• Optional vision insurance
• Life, short-term, and long-term disability insurance (100% employer paid)
• 401(k) retirement matching (up to 4%) and profit-sharing plan
• Employee Referral Bonus
• Team and social activities for employees
• A workplace culture that supports collaboration, teamwork, financial stability, and professional growth

More About the Firm & the Tallahassee Office:

THF CPAs is headquartered in Tallahassee, FL, with additional office locations in the following markets: Tampa, Panama City, Lakeland, and Dade City, FL. Our Tallahassee office is located in Florida’s Capital City, offering a dynamic blend of professional opportunity and quality of life. The area features a mild climate, a strong network of universities and colleges, and a welcoming community known for its southern hospitality. Tallahassee also offers scenic canopy roads, extensive hiking and biking trails, diverse arts and entertainment, and a growing culinary scene, all contributing to an exceptional place to live and work.

THF CPAs has been recognized by Inside Public Accounting as one of the “Best of the Best Accounting Firms” and our commitment to our people is the driving force of our success in business. By investing in teamwork and embracing the latest technology, we cultivate a supportive, forward-thinking environment where everyone has the opportunity to grow and succeed.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are ADA compliant and an E-verify employer.