Billing Assistant – Tallahassee, FL (Full-Time)

Thomas Howell Ferguson; Tallahassee (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

PTO

Eight paid holidays

401(k) matching

Profit-sharing

Dental insurance

Vision insurance

Life insurance

Disability insurance

Employee referral bonus

Team activities

Job summary

THF CPAs is seeking a Billing Assistant for our Tallahassee office. This role focuses on accurate processing of client invoices, timely billing, and supporting A/R activities in a professional services environment.

The candidate should be detail-oriented, tech-savvy, and capable of coordinating with billers and clients while maintaining strong communication and service standards. This is an in-office Tallahassee position.

Qualifications

• Two years of progressive billing or accounting experience in a professional services environment preferred.
• Experience with accounts receivable is a plus and strong billing workflow understanding.
• Excellent communication skills and detail-oriented approach are essential.

Responsibilities

• Prepare, edit, and issue client invoices across multiple service lines per firm/client specs.
• Review time and billing reports (WIP), applying rates, codes, and discounts accurately.
• Respond to billing inquiries promptly and professionally.
• Assist with tracking accounts receivable and aging/collection reports.
• Follow up on outstanding invoices and support collections as needed.
• Support month-end close processes related to billing and A/R.
• Collaborate to identify process improvements and maintain organized billing records.

Skills

Billing experience

Accounts Receivable

Problem solving

Client communication

Multitasking

Attention to detail

Tools

Excel

Word

Adobe

Outlook

Time-and-billing software

Job description

THF (formerly Thomas Howell Ferguson P.A. CPAs) is an innovative, regional Top 200 public accounting firm with a steadily growing presence. Since our founding in 1993, we have expanded into a team of approximately 180 professionals, providing clients with a full range of services including traditional accounting, auditing, and tax support, complemented by comprehensive consulting and advisory resources. Our CPAs are active members of the American Institute of Certified Public Accountants (AICPA), the Florida Institute of Certified Public Accountants (FICPA), and other key professional organizations, ensuring that our team remains at the forefront of industry standards. At THF, we maintain the high-quality control standards of a national firm and combined those attributes with the heart and personal touch points of a regional firm to ensure we “make an impact” in everything we do.

More About the Billing Assistant Role:

We are currently seeking an experienced professional looking to take that next step in advancing their career path by accepting the engaging and fulfilling role as a Billing Assistant in our Tallahassee office location. The Billing Assistant is responsible for accurately and efficiently processing billing transactions in coordination with assigned billers to ensure timely invoices for services provided, in compliance with Firm policies and procedures. The ideal candidate for this role will be extremely detail-oriented, organized, technology savvy, possess strong verbal and written communication skills, demonstrate excellent customer service skills, interact professionally, and have strong problem-solving skills.

If these characteristics describe you, then YOU could be the perfect fit for us!

• Has at least two years of progressive billing or accounting experience, preferably in a professional services or public accounting environment
• Experience with Accounts Receivable preferred
• Resourceful problem-solver with a solid understanding of billing workflows
• Proficiency in Excel, Word, Adobe, and Outlook
• Has experience with time-and-billing software
• Experience working with internal teams and communicating with clients in a professional manner
• Strong attention to detail and financial accuracy
• Proven ability to manage multiple tasks and deadlines independently

Essential Duties and Responsibilities

• Prepare, edit, and issue client invoices across multiple service lines with accordance with firm and client specifications
• Review time and billing reports (WIP), ensuring accuracy and proper application of rates, codes, and discounts
• Respond to internal and external billing inquiries with professionalism and promptness
• Assist with tracking accounts receivable and generating aging and collections reports
• Follow up with clients on outstanding invoices and assist in collections efforts as needed
• Support month-end close processes related to billing and A/R
• Collaborate with team members to identify and support process improvements
• Maintain organized billing records and documentation in compliance with firm standards

This is an in-person, working at the office role in Tallahassee, FL. You’ll find that between our regular team meetings, firm forums, and participation in office-wide events, we are committed to staying connected as a team.

*We are looking to fill the Billing Assistant role immediately. *

Employee Benefits

• A competitive annual salary and compensation package
• Flexible, full-time hours
• PTO
• Eight (8) paid holidays each year
• Health insurance through Blue Cross Blue Shield (firm covers 100% of employee coverage of some plans)
• Dental insurance for employees (100% employer-paid some plans)
• Optional vision insurance
• Life, short-term, and long-term disability insurance (100% employer paid)
• 401(k) retirement matching (up to 4%) and profit-sharing plan
• Employee Referral Bonus
• Team and social activities for employees
• A workplace culture that supports collaboration, teamwork, financial stability, and professional growth

More About the Firm & the Tallahassee Office:

THF CPAs is headquartered in Tallahassee, FL, with additional office locations in the following markets: Tampa, Panama City, Lakeland, and Dade City, FL. Our Tallahassee office is located in Florida’s Capital City, offering a dynamic blend of professional opportunity and quality of life. The area features a mild climate, a strong network of universities and colleges, and a welcoming community known for its southern hospitality. Tallahassee also offers scenic canopy roads, extensive hiking and biking trails, diverse arts and entertainment, and a growing culinary scene, all contributing to an exceptional place to live and work.

THF CPAs has been recognized by Inside Public Accounting as one of the “Best of the Best Accounting Firms” and our commitment to our people is the driving force of our success in business. By investing in teamwork and embracing the latest technology, we cultivate a supportive, forward-thinking environment where everyone has the opportunity to grow and succeed.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are ADA compliant and an E-verify employer. If you prefer to submit your resume by mail, please use the following address: PO Box 14569, Tallahassee, FL 32317.