Proposal Architect & Technical Writer

IDEX Corporation; Northern (KY); Hybrid; USD 61,000 - 92,000; Full time

Job summary

IDEX Corporation is looking for a Proposal Coordinator / Technical Writer to manage proposal content, coordinate responses, and craft clear, customer-facing documentation. You will work with Sales, Product Management, Marketing, and Operations to keep content accurate and compliant.

The role involves developing study abstracts and white papers, translating complex information into concise content, and ensuring branding and quality standards across materials.

Qualifications

• Bachelor's degree in a business/communications/english/marketing/technical writing or related field, or equivalent.

Responsibilities

• Own and manage the proposal content repository, templates, knowledge base, and document management systems.
• Collaborate with Product Management, Sales, Marketing, Operations, and subject matter experts to review, validate, and update proposal content.
• Develop, maintain, edit, and proofread reusable proposal content, executive summaries, company qualifications, past submittals, and other customer-facing materials.
• Establish and maintain content governance practices, including content review schedules, version control standards, approval workflows, and archiving procedures.
• Analyze proposal content utilization and effectiveness, recommending improvements that increase content quality, consistency, compliance, and response efficiency.
• Coordinate proposal response activities with Key Account Managers for RFPs, RFQs, RFIs, and other customer solicitations, ensuring compliance with customer requirements and submission deadlines.
• Review solicitation requirements, develop response outlines, track deliverables, and coordinate contributions from multiple departments.
• Work with Contract Administrator to ensure submittals maintain company requirements regarding contract terms and conditions.
• Manage proposal schedules, milestones, review cycles, and submission checklists to ensure timely completion of quality proposal responses.
• Compile, format, finalize, and submit proposal packages through customer portals, procurement systems, email submissions, or other required submission methods.

Skills

Proposal writing

Technical writing

Editing

Proofreading

Attention to detail

Requirements interpretation

Project management

Communication

MS Office

Independent work

Education

Bachelor's degree in Business Administration, Communications, English, Marketing, Technical Writing, or related field

Tools

Proposal management software

CRM systems

Content management systems

Document management platforms

Microsoft Office Suite

Job description

IDEX Corporation is looking for a Proposal Coordinator / Technical Writer to manage proposal content, coordinate responses, and craft clear, customer-facing documentation. You will work with Sales, Product Management, Marketing, and Operations to keep content accurate and compliant.

The role involves developing study abstracts and white papers, translating complex information into concise content, and ensuring branding and quality standards across materials.