Proposal Architect: Coordination & Technical Writing

IDEX; Huntsville (AL); On-site; USD 61,000 - 92,000; Full time

Benefits offered by this job

Health benefits

401(k) retirement savings with company

PTO

Job summary

IDEX is seeking a skilled Proposal Coordinator / Technical Writer to join our team in Huntsville, AL. The role focuses on managing proposal content, coordinating responses to RFPs and RFIs, and delivering clear, customer-focused technical documentation across multiple business units.

Responsibilities include governance of content libraries, collaboration with Product Management, Sales, Marketing, and Operations, and ensuring accuracy and compliance of all proposal materials.

Qualifications

• Bachelor's degree in a related field.
• 3+ years of experience in proposal coordination, proposal management, technical writing, content management, or related role.
• Experience supporting RFP, RFQ, RFI, contract bid, or grant proposal response processes.
• Experience managing content libraries, templates, and document repositories preferred.
• Technical writing experience involving software, technology, manufacturing, utilities, metering, engineering, or other complex products and services preferred.

Responsibilities

• Own and manage the company's proposal content repository, templates, knowledge base, and document management systems, ensuring proposal content is organized, current, and accessible.
• Collaborate with Product Management, Sales, Marketing, Operations, and subject matter experts to review, validate, and update proposal content, ensuring accuracy with current products, services, certifications, capabilities, and corporate messaging.
• Develop, maintain, edit, and proofread reusable proposal content, executive summaries, company qualifications, past submittals, and other customer-facing materials.
• Establish and maintain content governance practices, including content review schedules, version control standards, approval workflows, and archiving procedures.
• Analyze proposal content utilization and effectiveness, recommending improvements that increase content quality, consistency, compliance, and response efficiency.

Skills

Proposal writing

Technical writing

Attention to detail

Organizational skills

Project management

Communication

Education

Bachelor's degree in Business Administration, Communications, English, Marketing, Technical Writing, or related field

Tools

Microsoft Office

Job description

IDEX is seeking a skilled Proposal Coordinator / Technical Writer to join our team in Huntsville, AL. The role focuses on managing proposal content, coordinating responses to RFPs and RFIs, and delivering clear, customer-focused technical documentation across multiple business units.

Responsibilities include governance of content libraries, collaboration with Product Management, Sales, Marketing, and Operations, and ensuring accuracy and compliance of all proposal materials.