Property Portfolio Administrator

Erewash Borough Council; United States; Hybrid; USD 33,000 - 46,000; Full time

Benefits offered by this job

Generous annual leave

Free workplace parking

Training and development

Hybrid working policy

LGPS pension

Salary sacrifice scheme

Discounted leisure membership

Employee benefits discount

Job summary

Erewash Borough Council is seeking a Property Portfolio Administrator to provide proactive administrative support to the Property and Leisure Services team. You will help manage land, property, estates and asset information, ensuring records are accurate and up-to-date across the council's portfolio.

You will coordinate enquiries, diaries, property viewings and access, and support repairs, maintenance and financial administration.

Qualifications

• Experience in property administration or estates records is preferred.
• Proven ability to maintain accurate filing and records across multiple systems.
• Strong communication and organisational skills for coordinating with tenants, contractors and colleagues.

Responsibilities

• Maintain property, inspection, maintenance and asset records across the portfolio.
• Coordinate enquiries, diary arrangements, property viewings and access with tenants and contractors.
• Log repair requests, raise work orders and monitor progress to meet timescales and budgets.
• Support property-related financial administration including raising purchase orders and processing invoices.

Skills

Property administration

Record keeping

Data entry

Communication

Organisational skills

Tools

Asset management system

GIS

Finance system

Document management

Job description

As Property Portfolio Administrator at Erewash Borough Council, you will provide proactive administrative support to the Property and Leisure Services team, helping to manage land, property, estates and asset information across the Council's property portfolio. What You Will Do: You will help keep property, inspection, maintenance, compliance and asset records accurate and up to date, using the Council's asset management, GIS, finance and document management systems. This will include maintaining effective filing, correspondence, records and task tracking arrangements so that property activity is well organised and easy to monitor. A key part of the role will be supporting the day-to-day management of the Council's property portfolio. You will coordinate enquiries, documentation, diary arrangements, property viewings, access arrangements, key records and routine communications with tenants, occupiers, contractors, agents and colleagues across the Council. You will also support repairs, maintenance and compliance processes by logging requests, raising and monitoring work orders, liaising with officers and contractors, arranging access, tracking progress and updating records to help ensure works are completed within agreed timescales and budgets. The role will involve supporting property-related financial administration, including obtaining quotations where required, raising and managing purchase orders, receipting invoices, resolving queries and maintaining accurate budget records for property costs such as repairs, maintenance, utilities and service charges. Why Join Us?

• A Time of Transformation: Support the effective management of the Council's land and property assets during an important period of change for local government.
• Flexible Working: Hybrid and family-friendly policies that support your work-life balance.
• Career Growth: We will invest in your development with training, mentoring and opportunities to build knowledge of property, estates and asset management.
• Impact & Improvement: Your accuracy, organisation and customer focus will help improve data quality, service efficiency and support for the Council's property portfolio.
  In addition to a competitive salary, you will also have access to:
• Generous annual leave package - 29 days annual leave (rising to 33 days after 5 years' continuous service) plus 8 bank holidays a year
• Free workplace car parking within the Borough
• Opportunities for training, learning and continuous professional development
• Family friendly flexible and hybrid working policies available
• Option to join the Local Government Pension Scheme (LGPS) plus access to a salary sacrifice scheme for added voluntary pension contributions
• Discounted leisure membership with the Fit for Work scheme
• Access to an employee benefits discount and salary sacrifice scheme