Property Operations & Tenant Relations Specialist

TevisHR; Milpitas (CA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

401k

Medical

Dental

Vision

Life Insurance

Paid Time Off

Paid Holidays

Job summary

Embarcadero Capital Partners in California is seeking a Property Administrator to support tenant relations, office operations, and property administration for a portfolio of buildings on the San Francisco Peninsula.

The role emphasizes front-desk duties, vendor coordination, lease administration, and financial reporting. Ideal candidates have 1–3 years in property management, strong Excel and communication skills, and a proactive, detail-oriented mindset.

Qualifications

• Experience: 1–3 years in property management or a high-level administrative role.
• Ability to communicate effectively across all levels of employees and corporate.

Responsibilities

• Manage front reception desk and perform reception/phone functions as needed.
• Develop effective working relationships with tenants for information or assistance.
• Research and respond to requests for information by telephone or by e-mail promptly and thoroughly.
• Prepare tenant correspondence and broadcast email announcements.
• Liaison between tenants/vendors and APM and SPM.
• Respond to tenant inquiries and problem calls.
• Prepare new tenant welcome packages, process information when it is returned.
• Ordering new tenant signage, welcome gift.
• Obtain and maintain tenant COI renewals.
• Tenant Event Planning.
• Maintain tenant emergency contact information.
• Anticipate and respond to tenant needs demonstrating professionalism, courtesy, and sensitivity in all contacts.
• Maintain Angus work-order system and visitor management system.
• Coordinate and on occasion oversee vendor activities, providing access as necessary.
• Monitor vendor certificates of insurance renewals.
• Assist PM team during floor warden training and evacuation drills.
• Prepare accurate and timely correspondence to tenants and vendors as directed.
• Draft and administer vendor contract addendums and service contracts.

Skills

English communication

Office administration

Attention to detail

Self-starter

Tools

Excel

Word

Outlook

Adobe Acrobat

Job description

Embarcadero Capital Partners in California is seeking a Property Administrator to support tenant relations, office operations, and property administration for a portfolio of buildings on the San Francisco Peninsula.

The role emphasizes front-desk duties, vendor coordination, lease administration, and financial reporting. Ideal candidates have 1–3 years in property management, strong Excel and communication skills, and a proactive, detail-oriented mindset.