Commercial Property Operations Specialist

Healthpeak Properties, Inc.; South San Francisco (CA); On-site; USD 85,000 - 95,000; Full time

Job summary

Healthpeak Properties, Inc. in South San Francisco, CA is seeking a Property Manager to develop tenant relationships and manage portfolio operations.

Responsibilities include coordinating outreach, addressing tenant concerns, reviewing budgets, and ensuring compliance across properties. The role requires a Bachelor’s degree in a related field and at least 3 years of commercial real estate property management experience, with proficiency in Word, PowerPoint, Excel, and data tools.

Qualifications

• Bachelor’s degree in Marketing, Business, Real Estate, Finance, or Accounting preferred.
• Minimum of 3 years of experience in commercial real estate property management.
• Advanced Word experience, including PowerPoint, Excel PivotTables, VLOOKUP, Teams, Zoom and Data Tables preferred.

Responsibilities

• Develop and maintain working relationships with tenants and decision-makers.
• Coordinate and implement portfolio-specific tenant outreach programs.
• Address tenant concerns quickly, professionally, and economically.
• Attend regular meetings with Senior Property Manager and key tenants to review property operations.
• Monitor work orders and preventative maintenance tasks, analyzing trends and recommending action plans to improve service delivery.
• Review, code, submit and track vendor invoices.
• Prepare purchase orders and service agreements.
• Maintain up-to-date data including tenant contact information, building records, lease file information, Fire Evacuation Plans, and Tenant Handbooks.
• Coordinate tenant survey process, including annual action plan implementation.
• Maximize recoverable income on a property-by-property basis.
• Prepare tenant billings.
• Monitor and collect accounts receivables from tenants.
• Work with the Senior Property Manager to develop and manage operations within each respective property budget.
• Assist and support the Senior Property Manager in the preparation of monthly property financials.
• Provide recommendations and assist in the preparation of property budgets including a 5-year capital plan.
• Inspect properties on a consistent basis and make recommendations based upon data collected.
• Assist with collection and coordination of market data, including market rents and operating expense estimates.
• Coordinate all phases of pre- and post-move in process.
• Oversee projects as requested by Senior Property Manager.
• Schedule meetings with vendors, and facility maintenance teams as needed.
• Ensure operational compliance (i.e., vendor contract reviews, insurance certificate compliance, tenant contact audit, etc.)
• Regularly review receivable reports and follow up on delinquent payments.
• Performs other duties as assigned by Senior Property Manager and Regional Property Manager.
• Perform all duties assigned to the Senior Property Manager in their absence
• Ability to travel 15%
• Attendance is an essential function of the job

Skills

Strong communication

Analytical skills

Multi-tasking

Education

Bachelor’s degree in Marketing/Business/Real Estate/Finance/Accounting

Tools

PowerPoint

Excel PivotTables

VLOOKUP

Teams

Zoom

Data Tables

Job description

Healthpeak Properties, Inc. in South San Francisco, CA is seeking a Property Manager to develop tenant relationships and manage portfolio operations.

Responsibilities include coordinating outreach, addressing tenant concerns, reviewing budgets, and ensuring compliance across properties. The role requires a Bachelor’s degree in a related field and at least 3 years of commercial real estate property management experience, with proficiency in Word, PowerPoint, Excel, and data tools.