Commercial Property Administrator: Tenant & Vendor Ops

Hireology; Milpitas (CA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

401k

Medical, Dental, Vision

Life Insurance

Paid Time Off

Paid Holidays

Job summary

Embarcadero Capital Partners is seeking a Property Administrator to support tenant relations, reception, and property management activities on-site. The role involves coordinating communications, handling vendor interactions, and maintaining critical documentation to ensure smooth daily operations.

The position requires 1–3 years in property management or a similar admin role, with strong English communication and proficiency in Excel.

Qualifications

• Strong written and oral English communication skills.
• Strong Excel skills.
• Some basic accounting experience.
• Knowledge of general office administration.
• Familiarity with basic office equipment: copy machine, printers, etc.
• Intermediate typing and computer skills: Word, Outlook, Adobe Acrobat and Internet software.

Responsibilities

• Manage front reception desk and perform reception/phone functions as needed.
• Develop effective working relationships with tenants to establish a point of contact for information requests.
• Research and respond to requests for information by telephone or email.
• Prepare tenant correspondence and broadcast email announcements.
• Liaison between tenants/vendors and APM and SPM.
• Respond to tenant inquiries and problem calls.
• Prepare new tenant welcome packages and process information.
• Obtain and maintain tenant COI renewals.
• Tenant Event Planning.
• Maintain tenant emergency contact information.
• Anticipate and respond to tenant needs with professionalism and courtesy.

Skills

English communication

Excel

Basic accounting

Office administration

Office equipment

Typing/computer skills

Tools

Microsoft Word

Outlook

Adobe Acrobat

Internet software

Job description

Embarcadero Capital Partners is seeking a Property Administrator to support tenant relations, reception, and property management activities on-site. The role involves coordinating communications, handling vendor interactions, and maintaining critical documentation to ensure smooth daily operations.

The position requires 1–3 years in property management or a similar admin role, with strong English communication and proficiency in Excel.