Property Operations & Finance Coordinator

Avison Young - USA; Chapel Hill (NC); Hybrid; USD 42,000 - 58,000; Full time

Benefits offered by this job

401k with employer match

Paid parental leave

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability coverage

Wellness program

Employee assistance program

Vacation & holidays

Job summary

Avison Young in Chapel Hill, NC seeks a Property Administrator to support the Property Manager with bookkeeping, tenant relations, and daily operations across multiple buildings. The role emphasizes accuracy in accounting, timely responses to tenants, and coordination of service contracts.

You will use Yardi and Microsoft Office to process invoices, track payments, and prepare monthly reports, while ensuring all leases and procedures meet company standards.

Qualifications

• 3+ years of related property management experience or post-secondary courses in property management.
• Strong communication and interpersonal skills, both oral and written.
• Knowledge of operating statements and strong understanding of budgets and recoveries.
• Customer service focus and ability to work in a team.
• Ability to meet deadlines, prioritize tasks and work under pressure.
• Proficiency in Microsoft Word, Excel and Outlook; familiarity with Yardi.
• Valid driver’s license and an operable vehicle for portfolio travel.

Responsibilities

• Assist with preparation for annual budget process for assigned buildings within the portfolio.
• Draft and distribute correspondences to tenants; manage rent collection and allocations.
• Review monthly recurring billings and monitor tenant arrears; report status weekly.
• Prepare rental charge invoices and communicate with tenants and accounting on AR matters.
• Coordinate and supervise contracts; maintain contract log and oversee PO invoices.
• Support Property Manager with client relationship management and tenant needs.
• Ensure adherence to leases, service contracts, and budget schedules in Yardi.
• Maintain tenant information, insurance records, and site documentation.
• Assist with maintenance programs and monthly chargeback reporting.

Skills

Communication skills

Interpersonal skills

Attention to detail

Time management

Customer service

Education

Property management experience

Tools

Yardi

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Avison Young in Chapel Hill, NC seeks a Property Administrator to support the Property Manager with bookkeeping, tenant relations, and daily operations across multiple buildings. The role emphasizes accuracy in accounting, timely responses to tenants, and coordination of service contracts.

You will use Yardi and Microsoft Office to process invoices, track payments, and prepare monthly reports, while ensuring all leases and procedures meet company standards.