Property Operations Coordinator: World-Class Tenant Service

Red Development; Phoenix (AZ); On-site; USD 25,000 - 39,000; Full time

Job summary

Red Development in Downtown Phoenix seeks an experienced administrative assistant to support the General Manager in the daily property operations of a Class A mixed-use center. You will maintain tenant relations, prepare updates, manage leases, and coordinate invoices with AVID workflow.

The role requires 3–5 years of admin experience, strong Excel/Outlook skills, and the ability to multitask in a fast-paced office environment. This is a full-time, on-site position in downtown Phoenix.

Qualifications

• Associates or equivalent from a two-year college is required.
• 3–5 years of administrative experience or equivalent is required.

Responsibilities

• Organizes and prioritizes work to ensure completion of tasks in a timely manner.
• Prepares monthly and quarterly property updates.
• Maintains communication with tenants to improve performance and vendor relations.
• Maintains office supply inventory.
• Assists in reviewing year-end tenant reconciliations.
• Processes check requests for approval by the General Manager.
• Reviews leases to reconcile tenant accounts.
• Collects certificates of insurance for vendors and tenants and prepares monthly report.
• Keeps emergency call program updated with current information.
• Assists in collecting billed rents on time.
• Reviews and processes property invoices through AVID.
• Covers front desk and greets patrons, answers questions, and routes calls.
• Distributes service agreements and ensures proper documentation is saved.

Skills

Administrative experience

Communication skills

Education

Associates degree or equivalent

Tools

Excel

Word

Adobe Acrobat

Outlook

AVID

MRI

Job description

Red Development in Downtown Phoenix seeks an experienced administrative assistant to support the General Manager in the daily property operations of a Class A mixed-use center. You will maintain tenant relations, prepare updates, manage leases, and coordinate invoices with AVID workflow.

The role requires 3–5 years of admin experience, strong Excel/Outlook skills, and the ability to multitask in a fast-paced office environment. This is a full-time, on-site position in downtown Phoenix.