Property Operations Coordinator

Bottling Department; San Antonio, Northern (TX, KY); Hybrid; USD 42,000 - 66,000; Full time

Job summary

The Property Administrator, Operations at Pearl supports day-to-day operations of Pearl's POA and common area portfolio, including parking, janitorial, landscaping, and exterior areas. You will assist with invoice coding, PO approvals, vendor documentation, and budget tracking.

You will coordinate with the Operations Project Manager on vendor onboarding, inspections, and CAM reconciliation, while providing admin support to the Common Area Technicians and handling vendor communications.

Qualifications

• Associate's or Bachelor's degree or equivalent experience.
• 2+ years of commercial real estate, property management, or administrative experience.
• Working knowledge of Yardi or comparable property management software preferred.
• Excellent communication and interpersonal skills across all levels of staff, tenants, and vendors.
• Ability to work independently with minimal supervision.

Responsibilities

• Process invoices and PO approvals for POA vendors within approved dollar thresholds.
• Maintain COI tracking, contract files, and vendor documentation for POA vendors.
• Assist with vendor inspections, scorecards, RFPs, and contract-audit materials.
• Provide admin support to Common Area Technicians; log work orders and track SLA compliance.
• Coordinate parking, janitorial, and landscaping vendor onboarding with the Operations PM.
• Support CAM cost tracking, budget reconciliation, and AR aging for POA billing.
• Serve as point of contact for POA tenant and vendor inquiries; escalate as needed.

Skills

Detail-oriented

Service oriented

Vendor & contract administration

Verbal & written communication

Independent judgment

Education

Associate's or Bachelor's degree or equivalent experience

Tools

Yardi, or comparable property management software

Job description

The Property Administrator, Operations at Pearl supports day-to-day operations of Pearl's POA and common area portfolio, including parking, janitorial, landscaping, and exterior areas. You will assist with invoice coding, PO approvals, vendor documentation, and budget tracking.

You will coordinate with the Operations Project Manager on vendor onboarding, inspections, and CAM reconciliation, while providing admin support to the Common Area Technicians and handling vendor communications.