Property Operations Administrator

Silver Ventures LLC; San Antonio (TX); On-site; USD 52,000 - 74,000; Full time

Job summary

Pearl is seeking a Property Administrator, Operations in San Antonio to support day-to-day POA and common area operations. You will assist with invoices, COI files, vendor coordination, and budget tracking, enabling efficient service levels and accurate record-keeping.

The role collaborates with the Operations Property Manager and Common Area Technicians, handling work orders, SLA tracking, and vendor onboarding while maintaining strong communication with tenants and vendors.

Qualifications

• Detail-oriented and service minded
• Experience with vendor/contract administration and AP/AR functions
• Excellent verbal and written communication skills
• Ability to work with limited supervision and exercise independent judgment
• Associate's or Bachelor's degree or equivalent plus 2+ years CRE/PM experience

Responsibilities

• Process invoice coding and PO approvals for POA vendors within approved dollar thresholds.
• Maintain COI tracking, contract files, and vendor documentation for parking, janitorial, landscaping, and security vendors.
• Support scheduling and documentation of vendor inspections and scorecards for POA contracts; assist with RFP and audit materials.
• Provide admin support to Common Area Technicians; log work orders and track SLA compliance.
• Coordinate vendor onboarding for parking, janitorial, and landscaping with the Operations PM.
• Assist with CAM recovery and reconciliation for POA common areas.
• Track AR aging and support collections follow-up for POA billing.
• Serve as a point of contact for POA tenants and vendors; escalate to Ops PM as needed.
• Support tenant survey follow-up per SOPs for POA-related items.

Skills

Detail-oriented

Service oriented

Vendor and contract administration

Verbal and written communication

Independent judgment

Education

Associate's or Bachelor's degree or equivalent

2+ years CRE / property management / administrative experience

Tools

Yardi or comparable PM software

Job description

Pearl is seeking a Property Administrator, Operations in San Antonio to support day-to-day POA and common area operations. You will assist with invoices, COI files, vendor coordination, and budget tracking, enabling efficient service levels and accurate record-keeping.

The role collaborates with the Operations Property Manager and Common Area Technicians, handling work orders, SLA tracking, and vendor onboarding while maintaining strong communication with tenants and vendors.