Property Operations Administrator

Silver Ventures; San Antonio, Northern (TX, KY); Hybrid; USD 45,000 - 70,000; Full time

Job summary

Pearl in San Antonio is seeking a Property Administrator, Operations to support the POA and common area portfolio, handling administrative, financial, and vendor coordination tasks.

You will assist with invoice coding, PO approvals, budget tracking, CAM recovery, and AR aging, while aligning with the Operations Property Manager to ensure service levels and vendor performance. Strong organization and communication skills are essential; experience with Yardi is a plus.

Qualifications

• Associate's or Bachelor's degree or equivalent experience in a related field.
• 2+ years of commercial real estate, property management, or administrative experience.
• Experience with vendor/contract administration, invoice coding, or AP/AR functions.
• Working knowledge of Yardi or comparable property management software preferred.
• Excellent communication and interpersonal skills with all levels.

Responsibilities

• Process invoice coding and PO approvals for POA vendors within approved dollar thresholds.
• Maintain COI tracking, contract files, and vendor documentation for parking, janitorial, landscaping, and security vendors.
• Support scheduling and documentation of vendor inspections and scorecards for POA common area contracts; assist with RFP and contract-audit materials.
• Provide administrative support to the Common Area Technicians, including logging work orders and tracking SLA compliance.
• Coordinate parking, janitorial, and landscaping vendor onboarding; assist with CAM recovery and reconciliation for POA common areas.
• Track AR aging and support collections follow-up for POA billing.
• Serve as a point of contact for POA tenant and vendor inquiries; escalate to the Operations Property Manager as needed.

Skills

Detail-oriented

Service orientation

Vendor & contract administration

Verbal and written communication

Independent judgment

Organization & time management

Education

Associate's or Bachelor's degree

Tools

Yardi

Job description

Pearl in San Antonio is seeking a Property Administrator, Operations to support the POA and common area portfolio, handling administrative, financial, and vendor coordination tasks.

You will assist with invoice coding, PO approvals, budget tracking, CAM recovery, and AR aging, while aligning with the Operations Property Manager to ensure service levels and vendor performance. Strong organization and communication skills are essential; experience with Yardi is a plus.