Property Operations & Compliance Assistant

RHF Management, Inc.; California, Northern (MO, KY); Hybrid; USD 25,000 - 36,000; Full time

Benefits offered by this job

Competitive pay

Health, dental, and vision insurance

Paid time off and holidays

Retirement savings plan

Employee assistance and more

Term life and Voluntary supplemental.

Job summary

RHF Management, Inc. is seeking an Assistant Property Manager to support the Property Manager in daily property operations, financial activities, and regulatory compliance.

This role interacts with residents, RHF staff, vendors, and officials in a fast-paced senior living environment with empathy and professionalism. The ideal candidate brings strong organizational, communication, and problem-solving skills, and proficiency with Excel, Word, and OneSite RealPage software to maintain accurate

Qualifications

• Minimum of 2 years of office experience required; property management experience preferred.
• Familiarity with affordable housing programs (HUD, Tax Credit) is an advantage.
• Proficiency in Microsoft Excel, Word, and OneSite RealPage software preferred.

Responsibilities

• Answer incoming calls, provide assistance, or take detailed messages for the Property Manager or Maintenance team.
• Manage correspondence with residents, staff, vendors, city officials, and investors.
• Schedule appointments and gather documentation from residents for annual recertifications.
• Coordinate with vendors to schedule services or request bids and proposals.
• Maintain accurate and compliant resident and facility files.
• Manage the applicant waiting list, including scheduling interviews and updating application statuses.
• Process and track maintenance work orders using OneSite; follow up with residents to confirm task completion.
• Monitor and inform the Property Manager when office supplies, including postage stamps, need replenishment.
• Update resident information in OneSite as needed.
• Perform additional administrative tasks and responsibilities as assigned.

Skills

Organizational Skills

Communication

Problem-Solving

Adaptability

Customer Service

Attention to Detail

Deadline Management

Professional Demeanor

Team Collaboration

Tools

Microsoft Excel

Microsoft Word

OneSite RealPage

Job description

RHF Management, Inc. is seeking an Assistant Property Manager to support the Property Manager in daily property operations, financial activities, and regulatory compliance.

This role interacts with residents, RHF staff, vendors, and officials in a fast-paced senior living environment with empathy and professionalism. The ideal candidate brings strong organizational, communication, and problem-solving skills, and proficiency with Excel, Word, and OneSite RealPage software to maintain accurate