Property Management Office Assistant (Senior Living)

FPM - Affordable Housing; Pasadena (CA); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Competitive pay

Health, dental, and vision insurance

Paid time off and holidays

Retirement savings plan

Employee assistance and more

Term life and Voluntary life insurance

Job summary

RHF is seeking an Office Assistant at Pilgrim Tower North in Pasadena to provide essential administrative support to the Property Manager and site team. The role includes answering phones, greeting residents, filing, and processing notices in a senior living and affordable housing environment.

The ideal candidate is organized, detail-oriented, and capable of handling confidential information while delivering courteous service to residents and visitors.

Qualifications

• High School diploma or equivalent required; some college or administrative coursework preferred.
• Minimum of 2 years of administrative experience, preferably in property management, senior living, or affordable housing.
• Strong organizational and time management skills with the ability to multitask in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and property management software (e.g., Yardi, RealPage) is a plus.

Responsibilities

• Provide administrative support to the Property Manager and site team.
• Handle phone calls, emails, mail, and guest/resident communications.
• Maintain filing systems and process work orders.
• Prepare reports, notices, newsletters, and resident communications.
• Assist with data entry, leasing documentation, and compliance reporting.

Education

High School diploma or equivalent

Some college or administrative coursework

2 years of administrative experience

Microsoft Office Suite (Word, Excel, Outlook)

Yardi or RealPage experience (plus)

Job description

RHF is seeking an Office Assistant at Pilgrim Tower North in Pasadena to provide essential administrative support to the Property Manager and site team. The role includes answering phones, greeting residents, filing, and processing notices in a senior living and affordable housing environment.

The ideal candidate is organized, detail-oriented, and capable of handling confidential information while delivering courteous service to residents and visitors.