Property Operations Admin & Vendor Coordinator

Paycom - ATS; Phoenix (AZ); On-site; USD 29,000 - 39,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Employee assistance program

Flexible schedule

Flexible spending account

Health insurance

Life insurance

Paid time off

Parental leave

Retirement plan

Tuition reimbursement

Vision insurance

Job summary

Paycom - ATS in Phoenix, AZ is seeking a detail-oriented Administrative & Property Management Associate to support a small commercial real estate portfolio, handling administrative tasks, vendor coordination, property management support, and basic accounting responsibilities.

You will work with the VP of Building Operations to schedule maintenance, assist leasing, manage COIs, and maintain organized records.

Qualifications

• Detail-oriented with strong organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office and general office software.
• Basic accounting or bookkeeping experience.

Responsibilities

• Coordinate and communicate with vendors, contractors, and service providers.
• Schedule and facilitate maintenance, inspections, and other property-related appointments.
• Assist with leasing for new tenants and tenant renewals.
• Track COIs and ensure vendor compliance requirements are met.
• Assist with property management documentation, tenant communications, and record keeping.
• Collect, sort, and distribute mail and other correspondence.
• Maintain organized electronic and physical filing systems.
• Support basic accounting functions, including invoice processing, data entry, accounts payable support, and expense tracking and reconciliations.
• Assist with general administrative tasks and special projects as needed.
• Monitor and follow up on open tasks to ensure timely completion.

Skills

Attention to detail

Multitasking

Written and verbal communication

Self-starter

Organization

Customer-service oriented

Data entry

Accounts payable support

Tools

Microsoft Office Suite (Outlook, Excel, Word)

Job description

Paycom - ATS in Phoenix, AZ is seeking a detail-oriented Administrative & Property Management Associate to support a small commercial real estate portfolio, handling administrative tasks, vendor coordination, property management support, and basic accounting responsibilities.

You will work with the VP of Building Operations to schedule maintenance, assist leasing, manage COIs, and maintain organized records.