Property Coordinator

Wentworth Property Company; Phoenix, Northern (AZ, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Wentworth Property Company is seeking a Property Coordinator to serve as the first point of contact for tenants and to provide the administrative backbone for the property management team in the Phoenix metro area.

The role supports Property Managers across a portfolio of office, medical, and industrial properties, performing front-desk duties, preparing notices, managing files, and coordinating vendor activity. This is an on-site position requiring strong multitasking and communication skills.

Qualifications

• High school diploma required; associate or bachelor’s degree preferred.
• 1–2 years of admin, customer service, or accounting experience.
• Commercial property management experience preferred.
• Proficiency in Microsoft Office; familiarity with Yardi or MRI is a plus.
• Strong written and verbal communication; ability to multitask.

Responsibilities

• Serve as the main contact for tenant calls, emails, and service requests; log work orders and follow through to completion.
• Coordinate tenant move-ins and move-outs, keys, access cards, and signage.
• Prepare and distribute tenant notices and building communications; plan tenant appreciation events.
• Provide front-desk and office support: phones, mail, filing, scheduling, and ordering office and building supplies.
• Maintain lease, tenant, vendor, and building files; track critical lease dates.
• Code and enter vendor invoices; resolve vendor payment questions; support accounts receivable and delinquency tracking.
• Help prepare monthly reports, budgets, and CAM reconciliation backup.
• Schedule contractors and obtain bids; join property inspections; document incidents.
• Assist Property Manager with special projects and other duties.

Skills

Administrative support

Customer service

Microsoft Office

Communication skills

Organizational skills

Education

High school diploma

Associates/Bachelor's degree preferred

Tools

Yardi

MRI

Job description

The Property Coordinator is the first point of contact for tenants and the administrative backbone of the property management team. The role supports the Property Managers across a portfolio of office, medical, and industrial properties in the Phoenix metro area.

JOB DESCRIPTION

• Serve as the main contact for tenant calls, emails, and service requests; log work orders and follow them through to completion.
• Coordinate tenant move-ins and move-outs, keys, and access cards, and building and suite signage.
• Prepare and distribute tenant notices, newsletters, and building communications, plan tenant appreciation events.

Administration and lease files

• Provide front-desk and office support: phones, mail, filing, scheduling, and ordering office and building supplies.
• Maintain lease, tenant, vendor, and building files; track critical lease dates.
• Collect and track certificates of insurance (COIs) and W-9s for tenants and vendors.
• Code and enter vendor invoices into the accounting system; resolve vendor payment questions.
• Support accounts receivable: tenant billings, rent collection follow-up, and delinquency tracking.
• Help prepare monthly reports, budgets, and CAM reconciliation backup.

Vendor and maintenance coordination

• Schedule and follow up with contractors and service vendors; help obtain bids.
• Join property inspections and help document incidents and potential liability issues.
• Assist the Property Manager with special projects and other duties as assigned.

SKILLS & EXPERIENCE REQUIRED:

• High school diploma required; associate or bachelor’s degree preferred.
• 1-2 years of administrative, customer service, or accounting experience; commercial property management experience strongly preferred.
• Proficiency in Microsoft Office (Outlook, Word, Excel); experience with Yardi, MRI, or similar property management and accounting software preferred.
• Basic understanding of accounting and commercial lease terms.
• Strong customer service, organization, and written and verbal communication skills; able to multitask and work independently.

This job description has been designed to include the essential functions and basic requirements of the job; please note that it is not inclusive of each job duty or expectation, and it can be revised at any time.