Property Operations Admin Specialist

FirstService Residential; Kendall (FL); On-site; USD 57,859,000 - 66,125,000; Full time

Benefits offered by this job

Health insurance

401k with company match

Paid holidays

Dental and vision plans

Job summary

FirstService Residential in Kendall, FL is seeking an Administrative Assistant to provide a broad range of administrative and staff support for property management operations. You will handle payroll-related tasks, budget prep, records, and reports, with occasional duties across personnel changes and emergency service functions.

The role requires strong office management and customer service skills, a solid administrative background, and the ability to work with management, residents, and

Qualifications

• Associates degree in business or related field, or equivalent combination of education and experience.
• 3–5+ years of related work experience.
• Computer literacy: Intermediate proficiency in Microsoft Windows software.
• Strong administrative background.
• Excellent interpersonal, office management and communications skills.
• Self-starter with excellent communication, interpersonal and customer service skills.

Responsibilities

• Coordinate collection and preparation of operating reports and management reports.
• Ensure proper telephone etiquette and courteous, timely message handling.
• Submit board meeting notices and managerial reports for review and approval.
• Maintain resident information in the database and provide it to PMs, Board and valet desk.
• Maintain insurance records and certificates for vendors and owners.
• Request and procure office supplies and equipment per procedures.
• Process accounts payable invoices with work orders and receiving tickets; code for PM approval.

Skills

Administrative experience

Customer service

Communication

Telephone skills

Office management

Interpersonal skills

Windows proficiency

Education

Associate degree in business or related field

3–5+ years of related administrative experience

Tools

Microsoft Windows

Job description

FirstService Residential in Kendall, FL is seeking an Administrative Assistant to provide a broad range of administrative and staff support for property management operations. You will handle payroll-related tasks, budget prep, records, and reports, with occasional duties across personnel changes and emergency service functions.

The role requires strong office management and customer service skills, a solid administrative background, and the ability to work with management, residents, and