Property Office Receptionist & Admin Support

Pathstone Corporation; West Henrietta (NY); On-site; USD 32,000 - 46,000; Full time

Job summary

Pathstone Corporation is seeking a Receptionist to provide essential administrative support and ensure smooth office operations. The role involves answering calls, greeting visitors, filing, and handling day-to-day clerical tasks with professional demeanor.

You will assist with applications, leases, notices, and other property-related documents, while using Yardi and Office software to process invoices and manage communications.

Qualifications

• High school diploma or equivalent.
• Experience in administration or property management is a plus.
• Proficient with Microsoft Office Suite and Yardi.

Responsibilities

• Answer and direct phone calls in a professional manner; relay messages.
• Greet visitors and provide information.
• Maintain confidential filing system and organize documents.
• Prepare and distribute applications, leases, notices, and other property-related documents.
• Enter work orders into property management software.
• Process invoices for payment as directed by supervisor.
• Coordinate office supplies and mail/ship items.
• Organize meetings and coordinate events.
• Perform general clerical duties and liaise with tenants and staff.

Skills

Customer service

Organizational skills

Communication

Bilingual English/Spanish

Time management

Education

High school diploma

Tools

Microsoft Office

Yardi

Job description

Pathstone Corporation is seeking a Receptionist to provide essential administrative support and ensure smooth office operations. The role involves answering calls, greeting visitors, filing, and handling day-to-day clerical tasks with professional demeanor.

You will assist with applications, leases, notices, and other property-related documents, while using Yardi and Office software to process invoices and manage communications.