Property Manager - Residential On-site

Foxfire Property Management, Inc.; Nashua, Northern (NH, KY); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Foxfire Property Management, Inc. in Nashua, NH is seeking an On-Site Property Manager to oversee property operations, budgeting, and maintenance. You will manage financial plans, coordinate maintenance, and supervise staff to align with the Board of Directors’ goals.

The role requires coordinating with maintenance teams, handling income and expenses, and ensuring compliance with established procedures. This is an on-site, full-time position with responsibilities across administration, finance,

Qualifications

• Experience managing property budgets and financial plans.
• Proven ability to coordinate and supervise maintenance teams.
• Strong vendor negotiation and contract oversight.
• Excellent communication with Board of Directors and residents.

Responsibilities

• Develops an annual budget and financial plan for the property.
• Organizes the operation of the property to meet planned results.
• Coordinates with maintenance personnel and supervises onsite staff.
• Administers income and expenses in line with the Board's budget.
• Analyzes monthly financial results and recommends plan adjustments.
• Advises Board and DRMS of operational issues and updates.
• Ensures contracted workers comply with property procedures.
• Executes the community's collection policy and payments handling.
• Prepares monthly repair/replacement reports and budget reviews.
• Solicits and reviews outside vendors and maintains contract files.

Skills

Budget management

Vendor management

Communication skills

Contract administration

Job description

Description

Foxfire Property Management Inc. is a Concord, NH-based, full-service, one-stop property management resource firm with an experienced and dedicated team of property management professionals. We manage a variety of properties, including residential, commercial, and government-assisted housing, and specialize in HOA, condominium, and cooperative properties. Come join us!

Foxfire is seeking an On-Site Property Manager in Nashua, NH.

Job Summary:

The Property Manager is responsible for managing the community in a manner that is consistent with the goals set forth by the Board of Directors (BOD). The Property Manager is responsible for all activity that involves or has a bearing on the property, including finance, administration, and maintenance. The Property Manager is accountable to the BOD.

Essential Duties and Responsibilities:

• Develops an innovative management plan describing the anticipated operation of the property each year. The plan consists of a budget and financial plan, a maintenance and capital improvement plan, an administrative plan, and any additional plans required by the BOD
• Organizes the operation of the property to produce the expected results
• Coordinates with Maintenance management, supervises the onsite maintenance personnel, if applicable, directing each job toward the management plan objectives
• Oversees and collects income and management of expenses, producing the financial results desired by the BOD ? Administers daily implementation of standard procedures
• Analyzes operating results monthly, comparing them to the plan and recommending necessary plan adjustments
• Advises BOD and DRMS of significant operational problems and deviations from plan and provides regular updates
• Ensures all contracted workers and Foxfire associates on project comply with established property procedures
• Follows and adheres to community’s collection policy
• Handles various property accounting: association fees, invoice payments, purchase orders, outstanding bills, and seeks prior approval for proposed expenditures not in operating budget
• Prepares annual budget including list of capital replacements, reviews monthly income and expense statements reporting any issues
• Inspects regularly exterior and common area of property and prepares monthly repair /replacement report
• Solicits, reviews, and selects outside contract vendors. Monitors contract work. Maintains file of contractors’ liability and insurance coverage

Additional Duties;

• Reviews contracted services to ensure compliance and potentially improve financial performance
• Reviews annually all insurance coverage, determining economic effectiveness
• Maintains and checks work order requests, ensuring prompt, friendly, professional work
• Prepares preventive maintenance checklist(s)
• Completes other duties assigned
• Participates in ongoing education and training

Requirements

We are an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.