Property Manager

Search Masters, Inc.; New York (NY); On-site; USD 95,000 - 140,000; Full time

Job summary

Search Masters, Inc. in New York City seeks a Property Manager to oversee operations of two Class A/B office buildings, leading a mid-size team of union and non-union staff in day-to-day operations and tenant services.

You will manage budgets, capital plans, and major projects from design through closeout, ensuring compliance with FDNY/DOB and maintaining strong tenant relations with regular outreach and events.

Qualifications

• BA/BS degree in business, real estate or related field.
• 5-7 years of onsite, commercial property management experience.
• 3-5 years of supervisory experience.
• Strong analytical skills and financial acumen.
• Experience with operating costs, budgeting, and related expense controls.
• Proficiency with Microsoft Office applications and Yardi.
• Excellent verbal and written communication skills.
• Excellent interpersonal and leadership skills.
• Experience in managing multi asset portfolio is a plus.

Responsibilities

• Direct, coordinate and execute onsite property management operations including personnel, project management, security, financial management and tenant relations.
• Develop operating budget and capital plan.
• Execute R&M and capital projects from design to close out to stay on budget and on schedule.
• Track and manage finances for major projects.
• Assist accounting with monthly accrual process.
• Maintain tenant relations with periodic visits and communications to uphold service standards.
• Coordinate tenant requests and organize tenant engagement events.
• Oversee tenant construction projects.
• Conduct regular inspections of common areas and ensure compliance with FDNY and DOB.
• Oversee invoicing, vendor approvals, and funding requests.
• Provide leadership to property management staff and oversee in-house and third-party vendors.
• Perform administrative tasks including weekly payroll, PTO tracking, and sustainability data tracking.

Skills

Analytical skills

Financial acumen

Budgeting

Leadership

Communication skills

Interpersonal skills

Supervisory experience

Education

Bachelor's Degree in business, real estate, or finance

BOMA RPA, IREM CPM or other Real Estate certification recommended

Tools

Yardi

Microsoft Office

Job description

A prestigious and successful commercial real estate owner/operator seeks a Property Manager (PM) to oversee operations of two Class A/B office buildings in New York City.

As Property Manager, you will be responsible for leading a mid-size team of union and non-union personnel in the day-to-day operation of a multi asset portfolio delivering first-in-class service.

Operations

Direct, coordinate and execute functional responsibilities of onsite property management operations including personnel, project management, security, financial management and tenant relations.

Develop operating budget and capital plan.

Execute all aspects of R&M and capital projects from design to project close out to ensure projects are on budget and timely.

Track and manage the finances for major projects.

Assist accounting team in monthly accrual process.

Knowledge of the budgetary process as it relates to operating and capital expenditure budget.

Maintain proper tenant relations by periodic visits, e-mails, and telephone conversations to ensure a high standard is maintained regarding all facets of building operations and services.

Coordinate all tenant requests, including moving, deliveries and any special request.

Organize various tenant engagements events and town hall meetings to foster a sense of community.

Oversee tenant construction projects.

General

Conduct regular inspection walk-throughs of common areas, including lobbies, multi-tenant corridors and restrooms and building exterior.

Timely address any open maintenance matters including clearing building violations to ensure FDNY and DOB compliance.

Oversee the billing process including approval of vendor invoices and execution of capital and major operating funding requests.

Provide leadership and direction to property management staff to ensure efficiency and promote professional growth.

Oversee management of in-house staff and third-party vendors to ensure contractual compliance and effective operations.

Perform various administrative tasks, including weekly payroll, PTO tracking and sustainability data tracking.

Requirements and Qualifications:

BA/BS degree in business administration, real estate or related field required.

5-7 years of onsite, commercial property management experience required.

3-5 years of experience in a supervisory role required.

Strong analytical skills and financial acumen.

Experience with operating costs, budgeting, and related expense controls.

Demonstrated proficiency with Microsoft Office applications and Yardi.

Excellent verbal and written communication skills.

Excellent interpersonal skills.

Excellent leadership skills

Experience in managing muti asset portfolio a plus.

Education:

Bachelor's Degree, preferably in business, real estate, or finance.

BOMA RPA, IREM CPM or other Real Estate certification recommended.