Property Manager

Harlem Property Management; New York (NY); On-site; USD 100,000 - 115,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Dental

Vision

401k

Job summary

Harlem Property Management, Inc in New York, NY is seeking a Property Manager to oversee a 10-building Cooperative/Condo portfolio with robust administrative support. The role emphasizes collaboration, accountability, and hands-on leadership to ensure high service levels for residents and boards.

Candidates should have 3+ years of NYC condo/coop experience, a bachelor's degree or equivalent, and proficiency in MS Office, Excel, Adobe, AvidXchange, and CRM systems.

Qualifications

• 3+ years’ experience managing condo/coop buildings in New York City.
• Bachelor’s degree or equivalent vocational/technical training.
• Experience with Microsoft Office, Excel, Adobe, AvidXchange, management CRMs.
• Ability to multitask and work in a team environment.
• Supervisory experience.
• Excellent written and verbal communication skills.
• Strong attention to detail and organizational skills.

Responsibilities

• Manage the day-to-day operations of a 10 building Condo/Coop portfolio.
• Conduct property inspections, ensuring compliance with all local, state and federal regulations.
• Assist with responding and following up to all unit owner complaints and issues on a timely basis.
• Manage and oversee resident maintenance and repair requests with staff, superintendents, porters, and contractors.
• Lead projects from start to finish, ensuring they are completed timely.
• Bid, select, and negotiate contracts with vendors and service providers and process work orders and payables to vendors.
• Review and coordinate dismissal of city agency building violations in a timely manner, if needed.
• Run board and annual meetings, draft and distribute notices to shareholders, and communicate with boards.
• Oversee property operating budget, review financials, and expense analysis.
• Coordinate and track important dates and meetings, such as unit vacancies, move-ins, and repair deadlines.
• Prepare and/or implement procedures and systems within company guidelines to ensure orderly, efficient workflow.
• Properly maintain the portfolio according to standard operating procedures and coordinating/prioritizing schedules with superintendents and porters.
• Assist our Senior team with Project Management, e.g., Local Law 11 FISP.

Skills

Multitasking

Communication

Attention to detail

Organizational skills

Supervisory experience

Education

Bachelor's degree or equivalent vocational/technical training

Tools

Microsoft Office

Excel

Adobe

AvidXchange

Management CRMs

Job description

HPM is a top-rated, tech-forward property management company currently in growth mode. Offering competitive salaries and comprehensive benefits, we are providing paths for career advancement within our team and are looking to bring on a Property Manager to oversee a 10-building Cooperative/Condo portfolio. This role will have an abundance of administrative support.

If you have at least 3 years of experience managing Cooperative and Condominium buildings in NYC and are looking to work in a collaborative, entrepreneurial environment, we invite you to apply.

Key Responsibilities

• Manage the day-to-day operations of a 10 building Condo/Coop portfolio
• Conduct property inspections, ensuring compliance with all local, state and federal regulations, including fire safety, building codes, and health regulations.
• Assist with responding and following up to all unit owner complaints and issues on a timely basis to ensure satisfaction with management and the board.
• Manage and oversee resident maintenance and repair requests with staff, superintendents, porters, and contractors.
• Lead projects from start to finish, ensuring they are completed timely.
• Bid, select, and negotiate contracts with vendors and service providers and process work orders and payables to vendors.
• Review and coordinate dismissal of city agency building violations in a timely manner, if needed.
• Run board and annual meetings, draft and distribute notices to shareholders, and communicate with boards.
• Oversee property operating budget, review financials, and expense analysis.
• Coordinate and track important dates and meetings, such as unit vacancies, move-ins, and repair deadlines etc.
• Prepare and/or implement procedures and systems within company guidelines to ensure orderly, efficient workflow.
• Properly maintain the portfolio according to standard operating procedures and coordinating/prioritizing schedules with superintendents and porters.
• Assist our Senior team with Project Management. i.e. Local Law 11 FISP.

Qualifications

• 3+ years’ experience managing condo/coop buildings in New York City.
• Bachelor’s degree or equivalent vocational/technical training.
• Experience with Microsoft office, Excel, Adobe, AvidXchange, management CRMs.
• Ability to multitask and work in a team environment.
• Supervisory experience.
• Excellent written and verbal communication skills.
• Strong attention to detail and organizational skills.

HPM offers commission and benefits including health insurance, life insurance, dental, vision, 401k.

Compensation range: $100,000-$115,000, commensurate with experience.