Property Management Operations Administrator

ADP, Inc.; Mankato (MN); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k) with company match

Paid time off (PTO, holidays)

Professional development

Team culture

Work-life balance

Employee recognition

Job summary

Atwood Management, a locally owned property management organization in Minnesota, seeks an Operations Administrator to support the Operations Department across Rental and Community Association Management. The role owns recurring administrative processes including licenses, registrations, inspections, notices, renewals, documentation, and records management to keep portfolios organized and compliant.

You will assist Property and CA Managers to focus on properties, residents, and performance

Qualifications

• Exceptional organization and attention to detail.
• Ability to manage multiple recurring deadlines and procedures.
• Comfort working independently within established procedures.
• Strong written and verbal communication skills.
• Willingness to learn new technology, systems, and admin requirements.
• Maintain accurate, organized records and documentation.
• Ability to escalate routine issues when needed.

Responsibilities

• Track licenses, registrations, inspections, renewals, filings, notices, and other recurring deadlines.
• Prepare, process, submit, and maintain routine property and association documentation.
• Coordinate licensing, inspections, utility accounts, lease renewals, and notices.
• Support administrative processes related to evictions and compliance requirements.
• Maintain resident, homeowner, property, and community records.
• Process homeowner registrations, ownership changes, filings, and association documents.
• Support board packet preparation and governance document records.
• Maintain organized electronic files, calendars, checklists, templates, and workflows.
• Monitor open items through completion and identify overdue requirements.
• Coordinate with Accounting, Field Services and other departments.
• Assist leadership with administrative projects and process improvement.
• Use technology, automation, and AI to improve accuracy and efficiency.

Skills

Organization

Detail-oriented

Multitasking

Communication

Adaptability

Record keeping

Problem solving

Process mindset

Job description

Atwood Management, a locally owned property management organization in Minnesota, seeks an Operations Administrator to support the Operations Department across Rental and Community Association Management. The role owns recurring administrative processes including licenses, registrations, inspections, notices, renewals, documentation, and records management to keep portfolios organized and compliant.

You will assist Property and CA Managers to focus on properties, residents, and performance