Property Management Coordinator (Contract)

AppleOne Employment Services; Carmel (IN); On-site; USD 30,000 - 32,000; Full time

Job summary

AppleOne Employment Services is seeking an organized Assistant Property Manager for a contract/temporary opportunity through January 2027. This role supports day-to-day property management operations in a professional office environment, handling administrative coordination, tenant communications, vendor support, and meticulous document management.

Based in Carmel, IN, the position focuses on accurate reporting, lease administration support, and timely responses to tenants, with strong emphasis

Qualifications

• Support property management operations through administrative coordination, tenant communication, and document management.
• Maintain lease files, contract files, insurance certificates, work orders, purchase orders, and invoice processing workflows.
• Assist with reporting, budget preparation, vendor coordination, service contracts, and tenant bill back processing.
• Coordinate office operations, meetings, correspondence, and follow-up systems to support property management leadership.
• High school diploma or GED equivalent required.
• 3 to 5 years of relevant administrative, clerical, property management, or related office support experience preferred.
• Proficiency in Microsoft Office Suite.
• Strong written and verbal communication skills with the ability to interact professionally with tenants, clients, vendors, and decision makers.
• Excellent organization, follow-up, time management, and multitasking skills.
• Ability to maintain confidential information and follow established policies and procedures.

Responsibilities

• Provide administrative support including phone coverage, report typing, filing, correspondence distribution, meeting coordination, and office supply management.
• Assist with lease administration, tenant contacts, insurance tracking, contract files, certificates of insurance, and related reporting.
• Prepare and coordinate bid proposals, service contracts, invoices, purchase orders, check requests, and expense reports for review and approval.
• Monitor the property maintenance work order system, track tenant service calls, and prepare monthly status reports for property management.
• Support monthly and quarterly management reports, annual budget preparation, tenant bill backs, staff hours processing, and property meter readings.
• Promote positive relationships with tenants, clients, vendors, and internal team members through professional and timely communication.

Skills

Administrative coordination

Tenant communication

Document management

Office organization

Strong written/verbal communication

Time management

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

AppleOne Employment Services is seeking an organized Assistant Property Manager for a contract/temporary opportunity through January 2027. This role supports day-to-day property management operations in a professional office environment, handling administrative coordination, tenant communications, vendor support, and meticulous document management.

Based in Carmel, IN, the position focuses on accurate reporting, lease administration support, and timely responses to tenants, with strong emphasis