Property Management Assistant: Tenant Services & Admin

Cushman & Wakefield; San Jose (CA); On-site; USD 52,000 - 61,000; Full time

Job summary

Cushman & Wakefield in San Jose is looking for an Assistant Property Manager to support the Sr. Assistant and property administrator duties, maintaining a high level of professionalism and strong tenant relationships.

You will handle admin tasks, lease administration, invoicing, maintenance coordination, and budget support. The role requires attention to detail, organization, and effective communication; some travel between properties may be required.

Qualifications

• High school diploma or GED required; bachelor’s degree preferred.
• Minimum 1 year of real estate property management experience.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Provide full administrative support including phone, typing, reports, filing, and correspondence.
• Assist in lease administration activities and abstract leases.
• Maintain and organize property files and contracts.
• Prepare bid proposals and service contracts.
• Process invoices with back-up per procedures.
• Coordinate tenant move ins/outs and furniture logistics.
• Oversee work order and purchase order systems.
• Assist in annual budgets and monthly financial reports.

Skills

Customer service

Organization

Time management

Communication

Initiative

Multi-tasking

Sense of urgency

Education

High school diploma or GED

Bachelor’s Degree preferred

Tools

Microsoft Office Suite

Job description

Cushman & Wakefield in San Jose is looking for an Assistant Property Manager to support the Sr. Assistant and property administrator duties, maintaining a high level of professionalism and strong tenant relationships.

You will handle admin tasks, lease administration, invoicing, maintenance coordination, and budget support. The role requires attention to detail, organization, and effective communication; some travel between properties may be required.