Property Management Assistant: Admin & Tenant Services

cw; San Jose (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Cushman & Wakefield in San Jose, CA is seeking an Assistant Property Manager (CRE) to support daily operations, lease administration, and tenant relations. The role emphasizes professionalism and strong tenant/client relationships.

The position involves administrative duties, budget and reporting support, invoice coordination, and service-contract administration, with emphasis on maintaining accurate tenant data and documents. Strong MS Office skills are required.

Qualifications

• High school diploma or GED required; Bachelor's degree preferred.
• At least 1 year of real estate property management or related experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) required.

Responsibilities

• Provide full administrative support: phone handling, typing, reports, filing, and distributing correspondence.
• Assist in lease administration, including abstracting leases and keeping the database current.
• Maintain property files, including leases and contracts, in an organized manner.
• Prepare and coordinate bid proposals and service contracts.
• Process invoices with appropriate backup according to procedures.
• Coordinate tenant move-ins/outs and oversee work order/purchase order systems.
• Oversee inspections and performance oversight of service contractors.

Skills

Customer service

Organization

Time management

Communication

Microsoft Office

Education

High school diploma/GED

Bachelor's degree preferred

Job description

Cushman & Wakefield in San Jose, CA is seeking an Assistant Property Manager (CRE) to support daily operations, lease administration, and tenant relations. The role emphasizes professionalism and strong tenant/client relationships.

The position involves administrative duties, budget and reporting support, invoice coordination, and service-contract administration, with emphasis on maintaining accurate tenant data and documents. Strong MS Office skills are required.