Property Management Assistant

Thalhimer; Virginia Beach (VA); On-site; USD 42,000 - 56,000; Full time

Job summary

Thalhimer in Virginia Beach is seeking an Assistant Property Manager to support the Portfolio/Property Manager. You will handle admin tasks, prepare routine reports, process invoices, purchase orders, and coordinate with tenants, clients, and vendors.

The role emphasizes accuracy, strong communication, and proficiency with MS Office; a high school diploma and 2–3 years of related experience are required, with a Bachelor's degree preferred.

Qualifications

• High school diploma required; 2–3 years related work experience preferred
• Excellent customer service skills and a positive attitude
• Strong written and verbal communication skills
• High attention to detail and good time management
• Proficient with personal computers and PC-based software (e.g., Microsoft Office)
• Desire to learn and advance in commercial property management

Responsibilities

• Assist with property management tasks to support the Portfolio/Property Manager
• Prepare routine reports and procurement/purchase orders
• Handle accounts payable and accounts receivable processing
• Interact with tenants, clients, and vendors
• Assist with budget preparation, payroll/timekeeping, and special projects
• Manage onboarding and offboarding of property assignments
• Administer expense reports and corporate credit card statements
• Collaborate with management to ensure adherence to policies and vendor contracts

Skills

Customer service

Communication

Attention to detail

Time management

PC proficiency

MS Office

Willingness to learn

Education

High school diploma

2–3 years related experience

Bachelor's degree desirable

Tools

Microsoft Office

Web-based solution software

Job description

Reports To: Portfolio/Property Manager

Primary Function: Perform management business support functions within the Commercial Property Management platform, serving as first contact with tenants, vendors, and clients. Assist in the administration of property operations under the guidance and supervision of the Portfolio/Property Manager.

Education: A high school diploma is required, along with two to three years of related work experience. A Bachelor's degree is desirable but not required.

Qualifications:

• Possess great customer service skills
• Positive attitude and initiative
• Good written and verbal communication skills
• High attention to detail and time management
• Must be proficient with personal computers and PC based software, (ie. Microsoft Office and other company systems)
• Desire to learn and advance in the area of commercial property management

Responsibilities:

The Assistant Property Manager ("APM") is responsible for performing property management functions in support of the Portfolio/Property Manager. Assist with the general work load of the property operations including but not limited to production of routine reports, procurement/purchase orders, web-based solution software, work orders, A/P and A/R processing, interaction with tenants, clients, and vendors.

Assist with problem solving and on-site events at the building(s), direct participation of administrative and accounting paperwork and the communication of progress and/or areas requiring attention by management. Other responsibilities include ensuring adherence to the company's policies and procedures, management vendor contracts, and any related, administrative-oriented requests.

In addition, the APM will assist in budget preparation, payroll/timekeeping, special projects, after-hours calls/emergencies, and related matters within the Property Management market and/or platform.

• Assist with the administration of integrated web-based solution, including property invoicing/payables

• Assist with property budget preparation, payroll/timekeeping, and special projects.

• Assist with the administration of onboarding and offboarding of property assignments

• Administer expense reports and corporate credit card statements

The APM works directly with the Portfolio/Property Manager.