Property Management Administrator

JD Watches NY; New York (NY); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

Competitive salary

In-person Midtown Manhattan

Growth opportunities

Job summary

RBM Holdings is seeking a Property Management & Office Administrator to support daily administrative and property management operations in Midtown Manhattan. This in-person role collaborates with ownership, onsite managers, tenants, vendors, and housing agencies to ensure efficient office workflow and accurate record-keeping.

You will handle leases, tenant files, rent collection, and bookkeeping using Buildium, QuickBooks, and MS Office, while delivering excellent customer service in a

Qualifications

• 3–6 years of experience in office administration or property management.
• Experience with QuickBooks for bookkeeping.
• Experience with Buildium or similar property management software.
• Proficiency in Excel, Outlook and Word.

Responsibilities

• Manage day-to-day administrative operations of the property management office in a fast-paced environment.
• Coordinate with tenants, onsite managers, vendors, and maintenance staff to ensure timely communication and resolution of matters.
• Prepare and maintain tenant files, leases and housing documentation; manage records in Buildium and Microsoft Office.
• Process move-ins/outs, lease renewals, and affordable housing documentation; communicate with housing agencies to ensure compliance.
• Assist with bookkeeping including rent collection, tenant ledgers, invoicing, and bank reconciliations using QuickBooks.
• Provide professional customer service and support ownership with daily administrative tasks.

Skills

Organizational skills

Communication skills

Independent work

Customer service

Tools

Buildium

QuickBooks

Microsoft Office Suite

Job description

Location: Midtown Manhattan, NY (In Person)

Job Type: Full-Time

Salary: Starting at $55,000+ per year (based on experience)

About RBM Holdings

RBM Holdings is a growing real estate company that owns and manages a portfolio of residential apartment buildings throughout New York City. We are looking for a highly organized, detail-oriented professional to join our team and support the daily administrative and operational needs of our properties.

This is an excellent opportunity for someone who enjoys office administration, tenant communication, property management support, and accounting responsibilities in a fast-paced environment.

Position Summary

The Property Management & Office Administrator serves as the administrative hub of our property management operations. This position works closely with ownership, onsite property managers, tenants, vendors, and housing agencies to ensure our properties operate efficiently.

The ideal candidate is proactive, organized, professional, and comfortable managing multiple responsibilities while providing exceptional customer service.

Responsibilities

• Manage the day-to-day administrative operations of the property management office, effectively prioritizing multiple deadlines and responsibilities in a fast-paced environment.
• Coordinate with tenants, onsite property managers, vendors, and maintenance staff to ensure timely communication and resolution of property-related matters.
• Prepare, organize, and maintain tenant files, leases, housing documentation, and property records using Buildium, Microsoft Excel, and the Microsoft Office Suite.
• Process move-ins, move-outs, lease renewals, and affordable housing documentation, and communicate with HRA, CityFHEPS, Section 8, and other housing agencies to ensure compliance.
• Assist with bookkeeping functions, including rent collection, tenant ledgers, invoicing, bank reconciliations, and other accounting tasks using QuickBooks.
• Provide professional customer service, support ownership with daily administrative tasks, and ensure efficient office operations.
• 3–6 years of experience in office administration, property management administration, real estate operations, or a related field.
• Experience with QuickBooks and basic accounting functions, including rent collection tracking, tenant ledgers, invoicing, bank reconciliations, and general bookkeeping support.
• Experience using Buildium or other property management software preferred.
• Knowledge of HRA, CityFHEPS, Section 8, or other affordable housing programs.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, and Word.

Qualifications

• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities, deadlines, and administrative responsibilities in a fast-paced environment.
• Excellent written and verbal communication skills with the ability to maintain positive relationships with tenants, vendors, housing agencies, ownership, and team members.
• Ability to work independently, take initiative, and effectively manage responsibilities with minimal supervision.
• Professional, dependable, and service-oriented with a strong commitment to providing excellent support to tenants, ownership, and the team.

What We Offer

• Competitive salary starting at $50,000, based on experience.
• Full-time, in-person position in Midtown Manhattan.
• Opportunity for growth within an expanding real estate company.
• Collaborative, supportive work environment.