Property Management Administrative Specialist

FirstService Residential; Florida; Vor Ort; USD 28.000 - 36.000; Vollzeit

Zusammenfassung

FirstService Residential is seeking an Administrative Assistant to provide a wide range of office and staff support for a property management team in Florida. The role involves handling payroll-related tasks, budget prep, records control, and board-facing coordination.

The ideal candidate has an associate degree or equivalent experience, 3–5+ years in a related role, and strong Microsoft Windows skills. This is a full-time position with standard business hours and benefits.

Qualifikationen

• Associates degree with concentration in business preferred, or equivalent combination of education and experience.
• Three (3) to Five (5) plus years of related work experience.
• Computer literacy: Intermediate proficiency in Microsoft Windows software.

Aufgaben

• Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations and new hires.
• Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.
• Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager’s review and approval.
• Maintains, updates and coordinates resident information in computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors and valet desk.
• Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.

Kenntnisse

Administrative experience

Microsoft Windows

Customer service

Interpersonal skills

Telephone etiquette

Ausbildung

Associate degree

Jobbeschreibung

FirstService Residential is seeking an Administrative Assistant to provide a wide range of office and staff support for a property management team in Florida. The role involves handling payroll-related tasks, budget prep, records control, and board-facing coordination.

The ideal candidate has an associate degree or equivalent experience, 3–5+ years in a related role, and strong Microsoft Windows skills. This is a full-time position with standard business hours and benefits.