Property Management Administrative Assistant

FirstService Residential; Vero Beach (FL); On-site; USD 28,000 - 30,000; Full time

Job summary

FirstService Residential is seeking an Administrative Assistant to provide a wide range of administrative and staff support services for property management and association operations. You will assist with payroll, budget preparation, records control, and may support emergency service duties.

Key duties include preparing operating and management reports, handling mail, maintaining resident data, processing invoices, and coordinating board meeting notices.

Qualifications

• Associates degree or equivalent combination of education and experience.
• Three (3) to Five (5) plus years of related work experience.
• Strong administrative background and customer service skills.
• Proficiency in Microsoft Windows software.

Responsibilities

• Coordinates collection and preparation of operating reports and time-and-attendance records; assists with reports.
• Answers phone and handles messages courteously and promptly.
• Prepares Management Reports, committee reports, notices for Board review and approval.
• Maintains resident information in the computer database and provides data to PM, Board, and valet desk.
• Maintains insurance records and certificate requests for vendors and unit owners.
• Manages office supplies and purchasing procedures.
• Processes accounts payable invoices with work orders and receiving tickets.

Skills

Administrative background

Customer service

Interpersonal skills

Phone skills

Communication skills

Education

Associates degree

Tools

Microsoft Windows

Job description

FirstService Residential is seeking an Administrative Assistant to provide a wide range of administrative and staff support services for property management and association operations. You will assist with payroll, budget preparation, records control, and may support emergency service duties.

Key duties include preparing operating and management reports, handling mail, maintaining resident data, processing invoices, and coordinating board meeting notices.