Administrative Assistant

Lillibridge Healthcare Services Inc; Sarasota (FL); On-site; USD 36,000 - 43,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement benefits

Employee stock purchase plan

Job summary

Lillibridge Healthcare Services, a Ventas subsidiary, is seeking an Administrative Assistant to support its Property Management Office in Sarasota, FL. You will handle front-line calls, process work orders, coordinate vendor services, and assist with lease administration while maintaining accurate records.

Ideal candidates have 2–3 years of administrative experience, strong MS Office skills, and a solid grasp of accounting principles.

Qualifications

• High school diploma or equivalent; college degree preferred.
• 2–3 years of administrative assistant experience.
• On-site presence in Sarasota, FL, 5 days a week.
• Proficient in MS Office; knowledge of accounting principles.

Responsibilities

• Handle incoming calls with professional customer service.
• Dispatch and track routine work orders with timely completion.
• Coordinate vendor/contractor services for daily operations.
• Assist with lease administration and move-in/move-out processes.
• Support tenant relations and event coordination.
• Maintain electronic files and records; manage access logs.
• Draft contracts and business documents; track execution.

Skills

Communication skills

Customer service

Organizational skills

Education

High school diploma or equivalent

College degree preferred

Tools

MS Office (Word, Excel)

Property management software

Accounting principles knowledge

Job description

Job Description: Lillibridge Healthcare Services is a wholly owned subsidiary of Ventas, delivering property management and leasing excellence with an outstanding record of tenant satisfaction. Lillibridge manages more than 22 million square feet of outpatient medical space across 36 states, providing prime medical office spaces to health systems and physicians seeking to expand their reach and deliver value to their communities.

About the Role

The Administrative Assistant Provides administrative and operational support for Property Management Office and functions as frontline contact to external and internal customers, tenants and vendors. Applicants should have experience with property management and real estate accounting software.

Key responsibilities

• Retrieves incoming calls in a professional manner and delivers high level of customer service as appropriate.
• Dispatches and tracks routine work orders to maintenance staff or other responsible parties ensuring timely completion.
• Coordinates vendor/contractor services as appropriate to support daily property operations.
• Assistants with lease administration including move-in/move-out procedures.
• Assists with tenant relations and event coordination.
• Maintains service agreements log and assures tenant and vendor certificates meet all requirements.
• Maintains electronic files system.
• Maintains key & card control for vendor/contractor/tenant access.
• Composes routine professional correspondence.
• Assists with property inspections as assigned.
• Perform all general office duties and special projects as required.
• Draft, prepare, and process contracts, services agreements, and other business-related documents while maintaining accurate records and tracking execution status.

Qualifications

• High school graduate or equivalent, College degree preferred
• 2 - 3 years experience as an administrative assistant.
• Must be located in Sarasota, FL or surrounding area or willing to relocate for the duration of employment.
• Must be in office, on site, 5 days a week.
• Advanced computer skills using MS Office applications (Word & Excel a must)
• Demonstrated proficient knowledge of and experience with accounting principles & practices.
• Property management software experience a plus.
• Strong communication and customer service skills (oral & written) to promote positive client/ tenant relations.
• Ability to exercise prudent judgment in the absence of supervisory personnel.
• Ability to organize and prioritize tasks to ensure accuracy and timely completion.

Why people choose Lillibridge

• Comprehensive health insurance with 90% premium covered by employer.
• 20 days of PTO & 11 paid holidays annually.
• Retirement benefits with employer match.
• Employee stock purchase plan.
• Fun, passionate and skilled co-workers.

Salary and Compensation

The estimated base salary range for this role is $26/hour - $31/hour. Actual base pay may vary based on factors such as work location, skills, relevant experience, and business needs.

In addition to base pay, employees at Ventas are eligible for performance-based incentives and comprehensive benefits. This range represents a good-faith estimate of base salary at the time of posting and is not a guarantee of compensation.

In addition to base salary, this role is eligible for discretionary incentive compensation and a comprehensive benefits package, which includes medical, dental, vision, retirement savings, paid time off, and other wellness benefits under applicable plan terms.

About the Company

Lillibridge is a Chicago-based healthcare real estate firm. Our parent company is Ventas Inc., a Fortune 500 REIT (www.ventasreit.com). As an industry leader, Lillibridge has decades of experience in healthcare real estate and specializes in advisory services, acquisition and development, and property management and leasing of medical office and ambulatory healthcare properties nationwide. One of the largest firms in this sector, we own / manage 24M sf across 450 healthcare properties in 32 states, 200+ markets and 160+ cities. More than 10M people a year visit our buildings to maintain their good health and get well.