Property Management Admin Specialist

Seabreeze Management Company, Inc.; Long Beach (CA); On-site; USD 48,000 - 62,000; Full time

Job summary

Seabreeze Management Company, Inc. is seeking an experienced Administrative Assistant to support the General Manager and the management team in day-to-day operations within our California offices.

The role handles front-desk duties, scheduling, correspondence, records management, and coordination of meetings, while ensuring confidentiality and professional communication with residents and stakeholders.

Qualifications

• 3–5 years of administrative experience is required.
• Excellent verbal and written business communication skills.
• Must maintain discretion with highly confidential information.
• Strong interpersonal skills to work with all levels of management and clients.
• Ability to manage multiple tasks with competing priorities and deadlines.
• Able to read, understand, and implement established policies and procedures.
• Advanced working knowledge of Microsoft Office applications.

Responsibilities

• Greets scheduled and walk-in visitors and directs them professionally.
• Answers telephone, takes messages, and handles calls courteously and promptly.
• Takes detailed messages, arranges calls/meetings, and prioritizes urgent repair requests.
• Supports General and Assistant General Manager with homeowner requests via multiple channels.
• Provides administrative support to the General Manager, including reports and correspondence.
• Maintains calendars, contact lists, and schedules; prepares monthly meeting calendars.
• Organizes and maintains filing systems and association records.
• Updates databases and websites with meeting dates, agendas, minutes, and events.
• Composes letters to residents and handles related communications.
• Assists with board meetings and annual member meeting notices and agendas.
• Maintains phone extensions lists and update operating procedures as needed.
• Performs other duties as assigned.

Skills

Communication skills

Multitasking

Discretion with confidential info

Interpersonal skills

Organization skills

Time management

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Word

Excel

PowerPoint

Job description

Seabreeze Management Company, Inc. is seeking an experienced Administrative Assistant to support the General Manager and the management team in day-to-day operations within our California offices.

The role handles front-desk duties, scheduling, correspondence, records management, and coordination of meetings, while ensuring confidentiality and professional communication with residents and stakeholders.