Property Management Administrative Assistant

Geel Community Services, Inc; New York (NY); On-site; USD 53,000; Full time

Job summary

An established industry player seeks a Property Management Administrative Assistant to provide essential administrative support. This role involves ensuring compliance with local regulations, assisting in building operations, and coordinating with contractors. The ideal candidate will have experience in administrative roles, proficiency in Microsoft Office, and strong communication skills. Join a dedicated team focused on empowering individuals and families to thrive in supportive environments. If you are passionate about making a difference and have the skills to contribute, this opportunity is perfect for you.

Qualifications

• 1+ year experience in administrative support or property management.
• Proficient in Microsoft Office Suite and able to use public transport.

Responsibilities

• Ensure compliance with regulations and assist in building operations.
• Coordinate with contractors and manage property supplies.

Skills

Administrative Support

Compliance Knowledge

Communication Skills

Problem-Solving Skills

Computer Proficiency

Microsoft Office Suite

Job description

Property Management Administrative Assistant

Job Location: Bronx, NY

Department: All Geel Properties

FLSA: Non-Exempt/ Professional

Reports to: Director of Property Management and Development, DPMD

Function: Provides administrative support for the DPMD

Hours: 35 hours per week

Program hours: Monday-Friday, 9 a.m.-5 p.m

Salary: $29.12 per hour, annualized at $53,000

Revision Date: March 18, 2025

Geel Community Services’ Mission: Our mission is to enable people with mental illness and co-occurring disorders to establish and maintain safety and stability in a supportive living environment. Geel’s housing and support services combine a coordinated, self-directed approach that is individually tailored, and trauma informed. Our model promotes increased self-sufficiency, self-worth, recovery, and the ability for those we serve to live independently within their communities.

Agency Description: Geel Community Services, Inc. is a leading provider of supportive housing programs dedicated to empowering individuals and families to thrive in safe and supportive environments. We believe in fostering a sense of community and providing essential services to promote well-being and stability.

Essential Responsibilities and Role of Property Management Administrative Assistant:

• Assist in ensuring compliance with local regulations, building codes, and industry standards.
• Assist in the implementation and maintenance of effective building operations strategies and procedures.
• Assist in responding to building violations and coordinate with contractors/vendors and Building Maintenance staff to clear violations.
• Assist with the preparation for and sometimes attending Housing Court Hearings/OATH Trials and other legal proceedings.
• Assist in the identification of appropriate contractors/vendors and communicating with contractors/vendors to obtain quotes and proposals.
• Order and track supplies/equipment for Building Maintenance staff.
• Assist with property management meetings, tenant staff complaints and performance evaluations when needed.

Qualifications and Requirements:

• Experience: Preferred that the applicant has at least 1 year of experience working in the capacity of an administrative assistant or a property management setting. Computer proficiency and knowledge of Microsoft Office Suite required.
• Must be able to utilize public transportation.
• Must be able to ascend and descend stairs regularly.

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