Administrative Assistant, Property Management

RiseBoro; New York (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

RiseBoro seeks a full-time Administrative Assistant to support Property Management, Compliance, and Marketing teams in Brooklyn, NY. The role involves various clerical duties, including phone communication, scheduling meetings, and maintaining tracking systems. Ideal candidates will have a high school diploma, be detail-oriented, organized, and possess strong interpersonal skills while being bilingual in Spanish and English.

Qualifications

• High School Diploma required.
• Bilingual (Spanish and English) strongly preferred.
• Proficiency in Microsoft Word and Excel essential.

Responsibilities

• Perform clerical and office maintenance duties.
• Coordinate Property Management meetings and maintain filing systems.
• Investigate questionable data and respond to administrative inquiries.

Skills

Organization

Communication Skills

Detail-Oriented

Teamwork

Self-Starter

Time Management

Microsoft Word

Microsoft Excel

Bilingual (Spanish and English)

Education

High School Diploma

Tools

Yardi

Job description

Job Details Job Location: 217 WYCKOFF AVENUE - BROOKLYN, NY Position Type: Full Time Education Level: High School Salary Range: $24.00 - $24.00 Hourly Travel Percentage: None Job Shift: Day Shift Job Category: Nonprofit - Social Services Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

The Administrative Assistant facilitates the efficient operations of the Property Management, Compliance and Marketing teams by performing a variety of clerical and administrative tasks. Specifically, the Administrative Assistant will:

· Perform day to day clerical and office maintenance duties, providing support and back office assistance to the management team

· Receive and make phone calls daily in support of the Property Management Team; screen and direct incoming calls as necessary

· Draft letters, emails, and other communications as needed

· Coordinate and schedule Property Management meetings; prepare agendas as necessary

· Create and maintain all tracking systems for Property Management, Compliance, Collections and Marketing

· Investigate questionable data

· Maintain filing systems as assigned

· Retrieve information as requested from records, email, minutes, and other related documents; prepare written summaries of data when needed

· Respond to and resolves administrative inquiries and concerns

· Review and track all outstanding invoices and purchase orders in Yardi and ensuring timely submission of all invoices by property management staff

· Order materials from vendors and suppliers as needed

· Assist with all necessary documents, forms and applications as assigned

· Improve systems and procedures

· Performs other related duties as assigned

COMPETENCIES

· Knowledge in Yardi software (a plus)

· Proficiency in Microsoft Word, Microsoft Excel, and other office software programs

· Bi-Lingual(Spanish and English) Strongly Preferred.

· Ability to create and format reports, develop tracking systems, use formulas and functions

· Must be organized, hands-on and detail-oriented with strong interpersonal and communication skills, both verbal and written

· Must be Self-starter with a positive attitude; good organizational and time management skills, quick learner and have multitasking ability

· Team player who always maintains a positive attitude

EDUCATION EXPERIENCE

High School Diploma or equivalent required

Qualifications

It is the policy of RiseBoro to provide equal employment opportunity to all employees and applicants for employment. No individual will be discriminated against on the basis of race, color, age, creed, religion, national origin, citizenship status, political or union affiliation, marital or partnership status, sex, sexual orientation or affectional preference, gender identity, familial status, genetic information or predisposition or characteristic, disability, status as a victim of domestic violence, status as a veteran or member of the U.S. military and related obligations, or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including but not limited to, recruitment, hiring, job placement, compensation, benefits, training and apprenticeship, employee development, promotion, demotion, discipline, transfer, lay-off and recall, and termination. RiseBoro makes reasonable accommodations based on religion and/or disability as required by law, and requests for accommodation are to be directed to the Human Resources Department.