Property Management Administrative Assistant

FirstService Residential; Kendall (FL); On-site; USD 24,000 - 34,000; Full time

Job summary

FirstService Residential is seeking an Administrative Assistant to provide a wide range of administrative and staff support for property management and association operations. You will assist with payroll, budgeting, records control, and routine office tasks while supporting the Property Manager and Board.

Schedule: Monday–Friday 8:30am–5:00pm. Compensation: $21.00 per hour. Full benefits include medical, dental and vision plans, paid holidays and a 401k with company match.

Qualifications

• Associates degree in business preferred or equivalent experience.
• 3–5+ years of related work experience.
• Intermediate proficiency in Microsoft Windows software.
• Strong administrative background.
• Strong customer service knowledge.
• Excellent interpersonal and communication skills.
• Self-starter with excellent communication and customer service skills.

Responsibilities

• Coordinate collection and preparation of operating reports and new hires.
• Ensure telephone calls are answered properly and messages handled promptly.
• Prepare management reports and board meeting notices for review.
• Update and coordinate resident information in the database monthly.
• Maintain insurance records for vendors and unit owners.
• Manage office supplies and purchasing procedures.

Skills

Administrative background

Customer service

Interpersonal skills

Communication skills

Telephone skills

Self-starter

Education

Associate degree in business

Job description

FirstService Residential is seeking an Administrative Assistant to provide a wide range of administrative and staff support for property management and association operations. You will assist with payroll, budgeting, records control, and routine office tasks while supporting the Property Manager and Board.

Schedule: Monday–Friday 8:30am–5:00pm. Compensation: $21.00 per hour. Full benefits include medical, dental and vision plans, paid holidays and a 401k with company match.