Property Admin & Operations Coordinator

FirstService Residential; Florida; Vor Ort; USD 29.000 - 30.000; Vollzeit

Benefits dieser Stelle

Healthcare benefits

401k with match

Paid holidays

Paid time off

Zusammenfassung

FirstService Residential is seeking an Administrative Assistant to provide comprehensive office support for property management operations and association activities. Responsibilities include preparing reports, managing resident data, handling invoices, scheduling Board-related meetings, and assisting with payroll and budgets as needed.

The role requires 3–5+ years of experience, an associates degree in business or equivalent, and strong computer literacy in Windows.

Qualifikationen

• Associates degree with concentration in business preferred or equivalent combination of education and experience.
• Three (3) to Five (5) plus years of related work experience.
• Computer literacy: Intermediate proficiency in Microsoft Windows software.
• Must possess strong administrative background.
• Strong working knowledge of customer service principles and practices.

Aufgaben

• Coordinates collection and preparation of operating reports such as time-and-attendance records, terminations and new hires.
• Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.
• Initiates preparation of Management Reports, committee reports, meeting notices and submits for Manager’s review and approval.
• Maintains, updates and coordinates resident information in the computer database on a monthly basis and shares with the Property Manager, Board of Directors, and valet desk.
• Keeps track of insurance certificate requests and maintains insurance records for vendors and unit owners.

Kenntnisse

Administrative skills

Customer service

Interpersonal skills

Communication skills

Self-starter

Ausbildung

Associate degree in business preferred

Tools

Microsoft Windows

Jobbeschreibung

FirstService Residential is seeking an Administrative Assistant to provide comprehensive office support for property management operations and association activities. Responsibilities include preparing reports, managing resident data, handling invoices, scheduling Board-related meetings, and assisting with payroll and budgets as needed.

The role requires 3–5+ years of experience, an associates degree in business or equivalent, and strong computer literacy in Windows.