Property Management Administrative Assistant

FirstService Residential; Florida; On-site; USD 30,000 - 33,000; Full time

Job summary

FirstService Residential is seeking an Administrative Assistant to provide broad staff support for property management operations and association services. You will handle reporting, records, and communications, ensuring accurate data and timely responses.

The role requires an associates degree related to business, 3–5+ years of admin experience, and strong MS Windows skills. Expect Monday–Friday hours, with hourly compensation of $22–$24, plus benefits.

Qualifications

• Associate degree with concentration in business or equivalent experience.
• 3–5+ years of related work experience.
• Strong administrative background and office management skills.
• Solid customer service knowledge and practices.
• Excellent interpersonal and communication abilities.
• Self-starter with clear telephone communication skills.

Responsibilities

• Coordinate collection and preparation of operating reports.
• Answer phone calls and route messages courteously and timely.
• Prepare management and committee reports and notices for review.
• Update resident information in the database monthly.
• Maintain insurance records for vendors and unit owners.
• Order supplies and follow purchasing procedures.
• Process accounts payable invoices with work orders and receiving tickets.
• Schedule Board meeting approvals and related actions.
• Update memos and policies for residents as required.
• Prepare resident information packages for Board approval.

Skills

Administrative background

Customer service

Interpersonal skills

Communication skills

Telephone skills

Computer literacy

Education

Associate degree in business

Tools

Microsoft Windows

Job description

FirstService Residential is seeking an Administrative Assistant to provide broad staff support for property management operations and association services. You will handle reporting, records, and communications, ensuring accurate data and timely responses.

The role requires an associates degree related to business, 3–5+ years of admin experience, and strong MS Windows skills. Expect Monday–Friday hours, with hourly compensation of $22–$24, plus benefits.