Property Management Admin & Front Desk Specialist

INH Properties; Waite Park (MN); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

HAS/FSAs

Voluntary Life/AD&D

Short-Term Disability insurance

401k Match

Paid Holidays

PTO

Job summary

INH Properties is actively seeking a full-time Administrative Assistant - Front Desk in Waite Park, MN. The role focuses on welcoming visitors, handling calls, managing mail, and maintaining smooth office operations across our property management offices.

You will assist the Property Manager with tenant inquiries, maintenance coordination, invoicing, and file management, ensuring timely, accurate processing and excellent service for residents and vendors.

Qualifications

• High school diploma or equivalent.
• Associate or bachelor’s degree in business administration, real estate, or related field preferred.
• Prior administrative assistant or receptionist experience in property management or real estate.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Familiarity with Yardi property management software.
• Excellent customer service and time-management skills.
• Ability to take initiative and problem solve.
• Strong organizational skills and attention to detail.
• Ability to work independently and in a team.

Responsibilities

• Greet visitors, determine purpose of visit, and direct them appropriately.
• Answer, screen, and transfer incoming calls.
• Collect, sort, and distribute mail and deliveries.
• Order, track, and manage office supplies.
• Submit rental verifications.
• Provide administrative support to the Property Manager for day-to-day operations.
• Handle tenant inquiries via phone, email, and in-person.
• Record and follow up on maintenance requests and keep stakeholders informed.
• Assist with invoicing, rent collection, and vendor payments.
• Maintain organized property-related files and records.
• Schedule property inspections, showings, and move-in/move-out coordination.
• Input leasing activity and property condition data into software.

Skills

Customer service

Time management

Organizational skills

Teamwork

Education

High school diploma or equivalent

Associate or bachelor’s degree in business/real estate

Tools

Microsoft Office

Yardi

Job description

INH Properties is actively seeking a full-time Administrative Assistant - Front Desk in Waite Park, MN. The role focuses on welcoming visitors, handling calls, managing mail, and maintaining smooth office operations across our property management offices.

You will assist the Property Manager with tenant inquiries, maintenance coordination, invoicing, and file management, ensuring timely, accurate processing and excellent service for residents and vendors.