Property Operations Coordinator

Kimco Realty Corporation; Tustin, Northern (CA, KY); Hybrid; USD 55,000 - 65,000; Full time

Job summary

Kimco Realty Corporation seeks a Property Coordinator to assist the Property Manager with day-to-day management of a portfolio of properties. You will help coordinate vendor bids, track invoices, manage job costs, and support annual budgets, inspections, and emergency plans across sites.

You will also handle travel and expense reports, respond to service requests, and maintain strong tenant communications, ensuring efficient operations and strong property performance.

Qualifications

• Background in retail commercial real estate.
• At least two years of experience in a fast-paced corporate setting.
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Access).
• Bachelor's degree or equivalent working experience.
• Prior administrative experience.
• Embraces a technology-forward mindset with curiosity for merging tools, including AI, to inspire innovative solutions.

Responsibilities

• collection of vendor bids and preparation of contracts related to repairs, maintenance and Capital Improvement projects
• review and coding of all vendor invoices
• coding and processing of all Job Cost related documents
• re-class of expenses
• coordination of vendor work, annual inspections (ex. Fire systems, alarm systems, backflows etc.), open & close of utility accounts
• vacancy cleanouts and vacancy profiles
• assist Property Manager in maintaining Emergency Response Plans for each site, including current contact information for all “first responders”, tenants, utilities, etc.
• assist Property Manager with the preparation of annual budgets
• coordination of travel and expense reports
• Daily review and response to cases logged in Kimco’s Customer Service platform
• issue work orders to vendors and follow-up to ensure work orders have been completed
• maintain a Best-In-Class relationship with tenants via verbal and written communications

Job description

Kimco Realty Corporation seeks a Property Coordinator to assist the Property Manager with day-to-day management of a portfolio of properties. You will help coordinate vendor bids, track invoices, manage job costs, and support annual budgets, inspections, and emergency plans across sites.

You will also handle travel and expense reports, respond to service requests, and maintain strong tenant communications, ensuring efficient operations and strong property performance.