Property & Facilities Administrator

Alliance HTX; Houston, Northern (TX, KY); Hybrid; USD 38,000 - 52,000; Full time

Job summary

Houston Housing Authority is seeking a Property Administrator in Houston, TX. The role provides administrative and facilities support to the REID department, coordinating vendor services, maintaining inventories, and ensuring smooth daily operations.

The ideal candidate will have strong organizational and communication skills, experience in office management, and the ability to work with IT and facilities teams to resolve issues promptly.

Qualifications

• Proven experience in office management or similar administrative roles.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Familiarity with medical office management is a plus.
• Proficiency in calendar management and scheduling software is essential.
• Excellent communication skills, both verbal and written, are required.

Responsibilities

• Provide general administrative support to the REID department.
• Work closely with the IT department to support and troubleshoot technical issues as they arise.
• Purchase and maintain all office supply inventory.
• Serve as the primary contact for HHA staff building/offices needs.
• Conduct property site walks inside and outside the HHA building to address maintenance concerns.
• Coordinate maintenance and repairs with vendors, ensuring quality and timely completion.
• Manage property utility accounts, address billing issues, and process invoices.
• Oversee daily office operations, ensuring efficiency and effectiveness in all processes.
• Manage building facilities’ office budgets, including bookkeeping and vendor invoicing.
• Handle vendor management, ensuring timely service delivery and contract compliance.
• Maintain accurate filing systems and manage clerical duties as needed.
• Implement schedule management practices to optimize team productivity.
• Foster a positive work environment through effective team management and communication.
• Perform other additional administrative responsibilities and tasks needed to support the team.

Skills

Office management

Organizational skills

Calendar management

Communication skills

Confidentiality

Education

High School Diploma

Tools

Microsoft Office

Job description

Houston Housing Authority is seeking a Property Administrator in Houston, TX. The role provides administrative and facilities support to the REID department, coordinating vendor services, maintaining inventories, and ensuring smooth daily operations.

The ideal candidate will have strong organizational and communication skills, experience in office management, and the ability to work with IT and facilities teams to resolve issues promptly.