Property Operations & Facilities Administrator

Houston Housing Authority; Houston (TX); On-site; USD 40,000 - 65,000; Full time

Job summary

Houston Housing Authority is seeking a Property Administrator to support the REID Department with administrative and facilities tasks in Houston, TX. The role involves coordinating with IT, purchasing office supplies, and serving as the primary contact for building needs.

Responsibilities include site walks, coordinating vendor services, managing utility accounts and invoices, and overseeing daily office operations and budgeting.

Qualifications

• High School Diploma.
• 2-3 years of administrative support experience or building property management.
• Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability.
• Proficiency with Microsoft Office applications, and aptitude for learning new software and systems.
• Ability to maintain confidentiality of company information.
• Bondable.
• Valid Texas driver's license.

Responsibilities

• Provide general administrative support to the REID department.
• Work closely with the IT department to support and troubleshoot technical issues as they arise.
• Purchase and maintain all office supply inventory.
• Serve as the primary contact for HHA staff building/officeneeds.
• Conduct property site walks inside and outside the HHA building to address any maintenance concerns.
• Coordinate maintenance and repairs with vendors, ensuring quality and timely completion.
• Manage property utility accounts, address billing issues, and process invoices.
• Oversee daily office operations, ensuring efficiency and effectiveness in all processes.
• Manage building facilities’ office budgets, including bookkeeping and vendor invoicing.
• Handle vendor management, ensuring timely service delivery and contract compliance.
• Maintain accurate filing systems and manage clerical duties as needed.
• Implement schedule management practices to optimize team productivity.
• Foster a positive work environment through effective team management and communication.
• Perform other additional administrative responsibilities and tasks needed to support the team.

Skills

Time management

People skills

Flexibility

Multitasking

Confidentiality

Bondable

Driver's license

Education

High School Diploma

Tools

Microsoft Office

Job description

Houston Housing Authority is seeking a Property Administrator to support the REID Department with administrative and facilities tasks in Houston, TX. The role involves coordinating with IT, purchasing office supplies, and serving as the primary contact for building needs.

Responsibilities include site walks, coordinating vendor services, managing utility accounts and invoices, and overseeing daily office operations and budgeting.