Property & Evidence Records Coordinator

City of Fairborn; Fairborn (OH); On-site; USD 42,000 - 56,000; Full time

Job summary

City of Fairborn is seeking a Property Room Coordinator assigned to the Support Services Bureau. The role involves maintaining chain of custody, keeping accurate property records, coordinating property releases, and supporting court appearances.

Responsibilities include managing schedules for access, preparing auction lists, ensuring form and supply availability, and performing audits. Requires a high school diploma or GED, basic computer skills, and a valid Ohio driver’s license; law

Qualifications

• High school diploma or GED required.
• Must possess basic computer knowledge and skills.
• Must possess and maintain a valid Ohio Driver’s License.
• Preferred candidates will have law enforcement experience, basic firearms safety knowledge, and a basic knowledge of safe practices when handling dangerous materials.
• Possession of written and oral communications skill to use phone, write reports and speak to citizens and testify in court as necessary.
• Ability to sit and stand for extended periods.
• Ability to count money and make change.
• Ability to learn software programs needed to fulfill the job description.
• Ability to maintain confidential information.

Responsibilities

• Maintain legal chain of custody of property by recording, filing, storing, retrieving, releasing, and/or destroying property according to laws and policies.
• Complete all forms and letters; maintain accurate property room records.
• Contact property owners by phone, email, and/or mail to arrange release of property.
• Maintain a convenient schedule for officers and public access to property.
• Prepare annual auction list and participate in auction events.
• Ensure the property room has forms and supplies; testifying in court as needed.
• Cross-check found property with stolen property to verify ownership.
• Transport evidence and/or property to and from crime lab and court.
• Assist with audits and uploads to the records management system.

Skills

Basic computer knowledge

Written communication

Oral communication

Manual dexterity

Recordkeeping

Software and reports

Confidential information handling

Education

High school diploma or GED

Tools

Records Management System

Job description

City of Fairborn is seeking a Property Room Coordinator assigned to the Support Services Bureau. The role involves maintaining chain of custody, keeping accurate property records, coordinating property releases, and supporting court appearances.

Responsibilities include managing schedules for access, preparing auction lists, ensuring form and supply availability, and performing audits. Requires a high school diploma or GED, basic computer skills, and a valid Ohio driver’s license; law