Support Services Assistant

City of Fairborn; Fairborn (OH); On-site; USD 42,000 - 56,000; Full time

Job summary

City of Fairborn is seeking a Property Room Coordinator assigned to the Support Services Bureau. The role involves maintaining chain of custody, keeping accurate property records, coordinating property releases, and supporting court appearances.

Responsibilities include managing schedules for access, preparing auction lists, ensuring form and supply availability, and performing audits. Requires a high school diploma or GED, basic computer skills, and a valid Ohio driver’s license; law

Qualifications

• High school diploma or GED required.
• Must possess basic computer knowledge and skills.
• Must possess and maintain a valid Ohio Driver’s License.
• Preferred candidates will have law enforcement experience, basic firearms safety knowledge, and a basic knowledge of safe practices when handling dangerous materials.
• Possession of written and oral communications skill to use phone, write reports and speak to citizens and testify in court as necessary.
• Ability to sit and stand for extended periods.
• Ability to count money and make change.
• Ability to learn software programs needed to fulfill the job description.
• Ability to maintain confidential information.

Responsibilities

• Maintain legal chain of custody of property by recording, filing, storing, retrieving, releasing, and/or destroying property according to laws and policies.
• Complete all forms and letters; maintain accurate property room records.
• Contact property owners by phone, email, and/or mail to arrange release of property.
• Maintain a convenient schedule for officers and public access to property.
• Prepare annual auction list and participate in auction events.
• Ensure the property room has forms and supplies; testifying in court as needed.
• Cross-check found property with stolen property to verify ownership.
• Transport evidence and/or property to and from crime lab and court.
• Assist with audits and uploads to the records management system.

Skills

Basic computer knowledge

Written communication

Oral communication

Manual dexterity

Recordkeeping

Software and reports

Confidential information handling

Education

High school diploma or GED

Tools

Records Management System

Job description

Assigned to the Support Services Bureau and is under the direction of the Detective Sergeant. As the Property Room Coordinator, must be able to perform the job function as described in Policy 810 Property Office and Procedure 803 Property Room. Work extends to operation of computers to maintain informational records as well as perform other general clerical and recordkeeping functions. Employees in this class do not supervise any subordinate personnel. Work involves considerable responsibility for accuracy to duty. Performs other related duties as assigned.

AS PROPERTY ROOM COORDINATOR:

Maintains legal chain of custody of property turned over to the property room by recording, filing, storing, retrieving, releasing, and/or destroying property in accordance with the Ohio Revised Code, City Ordinances and departmental policies.

Completes all forms and letters and maintains accurate records relating to the Property Room.

Contacts property owners by phone, email, and/or mail to arrange release of property.

Maintains a schedule which is convenient for both officers and citizens to access property.

Prepares annual auction list, handles auction preparation and works auction on the day it is held.

Ensures property room remains stocked with proper forms and supplies.

Testifies in court on matters involving evidence as needed.

Performs regular cross checks between found property and stolen property to verify ownership.

Transports evidence and/or property to and from crime lab and court.

Assists with annual and spot audits of the property room.

Assists with uploading documents and photographs to the records management system.

Prepare court forfeiture and court destruction orders.

High school diploma or GED. Must possess basic computer knowledge and skills. Must possess and maintain a valid Ohio Driver’s License. Preferred candidates will have law enforcement experience, basic firearms safety knowledge, and a basic knowledge of safe practices when handling dangerous materials.

Possession of written and oral communications skill to use phone, write reports and speak to citizens and testify in court as necessary.

Ability to sit and stand for extended periods of time.

Possession of manual dexterity to use such items as computers and filing out reports.

Ability to read, research, understand and explain department regulations and other written material.

Ability to obtain and maintain proper certifications and licenses pertaining to the job description.

Ability to input information accurately and efficient.

Ability to establish and maintain close, effectively working relationships with co-workers, supervisors and the public.

Ability to follow work rules, to arrive on time and to maintain regular attendance.

Possession of basic computer knowledge and skills.

Skill in maintaining files.

Ability to count money and make change.

Ability to learn, with considerable accuracy, software program needed to fulfill the job description.

Ability to learn to keep and adhere rigidly to a set procedure.

Ability to learn to compile reports and public safety statistics.

Ability to handle busy activity on a daily basis.

Ability to develop skill in the department's computerized Records Management System.

Ability to maintain confidential information.