Property and Evidence Custodian - Part-Time

City of Blue Springs; Blue Springs (MO); On-site; USD 32,000 - 48,000; Full time

Job summary

City of Blue Springs seeks a dedicated Evidence/Property Clerk to receive, catalog, and manage seized and recovered items. You will maintain chain of custody, prepare items for investigations and court, and coordinate disposal of unneeded property with precise documentation.

Responsibilities include secure storage, FOIA coordination, and testifying in court as required. A high school diploma and valid driver’s license are required, with 6–12 months related experience preferred.

Qualifications

• High school diploma or equivalent required.
• Valid state driver's license required.
• Six months to one year of related experience preferred.
• Knowledge of Microsoft Word and Excel.
• Ability to read, write, file, and prepare reports; testify in court.

Responsibilities

• Receives, identifies, inventories, and processes property and evidence with proper packaging and labeling.
• Maintains records of all property and evidence with chain of custody.
• Organizes secure storage of property and evidence per policies.
• Prepares and releases property for investigations or court use with documentation.
• Identifies lawful owners; coordinates release when not needed for purposes.
• Conducts inspections of storage facilities for compliance and safety.
• Maintains photographic, digital, and electronic evidence per retention rules.
• Coordinates ordering and distribution of supplies for processing.
• Prepares records for FOIA, Sunshine Law, and subpoenas with legal coordination.
• Arranges disposal or lawful disposition of unclaimed or contraband items.
• Transports evidence to/from forensic laboratories for testing.
• Provides testimony in court regarding handling and chain of custody.

Skills

Office equipment

Court procedures

Police procedures

Microsoft Word

Excel

Education

High school diploma or equivalent

Valid driver's license

Tools

Evidence management system

Job description

Receives, maintains, catalogs and disposes of seized and recovered property and evidence. Orders and dispenses all items and equipment necessary for evidence/property function of the department.

DUTIES AND RESPONSIBILITIES:

1. Receives, identifies, inventories, and processes property and evidence, ensuring compliance with established packaging, labeling, and documentation procedures.
2. Maintains accurate records of all property and evidence received, stored, transferred, and released through the department’s evidence management system, ensuring proper tracking and chain of custody.
3. Organizes and maintains secure storage of property and evidence in designated areas in accordance with departmental policies and procedures.
4. Retrieves, prepares, and releases property and evidence for investigative purposes, laboratory examination, court proceedings, or other authorized uses while maintaining proper documentation and chain of custody.
5. Identifies lawful owners of property and coordinates the notification and release of property when it is no longer required for investigative or judicial purposes.
6. Conducts and documents routine inspections and inventories of property and evidence storage facilities to ensure compliance with departmental policies, security requirements, and established procedures.
7. Maintains and preserves photographic, digital, and other electronic evidence in accordance with established evidence retention and storage requirements.
8. Coordinates the ordering, receipt, inventory, storage, and distribution of supplies, materials, and forms necessary for evidence processing and departmental operations.
9. Prepares and fulfills requests for records, property, and evidence in response to applicable Freedom of Information Act (FOIA), Missouri Sunshine Law, discovery, subpoenas, and other legally authorized requests, in coordination with appropriate departmental personnel and legal authorities.
10. Prepares documentation, obtains necessary court orders or authorizations, and coordinates the lawful disposal, destruction, auction, or other disposition of unclaimed, contraband, or unnecessary property and evidence.
11. Prepares, packages, documents, and transports evidence to and from forensic laboratories or other authorized facilities for examination and testing.
12. Provides testimony in criminal and civil court proceedings regarding evidence handling, storage, documentation, chain of custody, and departmental procedures.

The above duties and responsibilities include those tasks, physical and mental requirements, visual requirement, unique physical surroundings and mental/cognitive abilities required to perform the essential elements of the position.

GENERAL QUALIFICATIONS:

• Education and Special License(s)/Certifications - High school diploma or equivalent required. Must have valid state driver’s license to drive for work related business.
• Experience - Six months to one year of experience in a related field preferred.
• Skills - Skill in operating basic office equipment. Knowledge of basic court and police procedures preferred. Knowledge of computer operations including Microsoft products, WORD and Excel.
• Mental Requirements - Ability to read, write, file, compose letters and reports, follow detailed instructions, work independently, and testify effectively in court. Ability to accomplish oral and written instructions, meet continuing in-service training requirements and establish and maintain effective working relationships with fellow employees and the general public.
• Physical Requirements - Must be able to sit for prolonged periods; must be able to listen to normal conversation; must be able to walk occasionally, and use hands and fingers to operate, handle, or feel objects, tools, or controls; must be able to reach with hands and arms; must be able to have vision sufficient to see close up and have the ability to adjust focus; and, must be able to occasionally lift up to 50 pounds and transport it 15 feet.
  

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.