Property Coordinator

Allied REIT; Toronto; On-site; USD 35,661 - 49,925; Full time

Job summary

Allied, The Well in Toronto, is seeking a Property Coordinator to support the efficient operation of the office and retail property. You will coordinate administrative, financial, and operational processes across the property while supporting both the office and retail property management teams.

Reporting to the General Manager, you will collaborate across teams to support financial tracking, tenant and vendor administration, and day-to-day office operations, ensuring a seamless and high-quality

Qualifications

• Experience coordinating financial processes and administration.
• Ability to support vendor onboarding and documentation.
• Strong attention to detail and organisational skills.

Responsibilities

• Prepare and process purchase orders in Yardi with proper coding.
• Track invoices, approvals and payment status with stakeholders.
• Coordinate with vendors and internal teams for timely documentation.
• Assist with service contracts and related documentation.
• Compile monthly accrual listings for review by managers.
• Support operating cost billing in collaboration with Property Administration.
• Perform monthly credit card reconciliations and maintain records.
• Oversee tenant insurance certificates and internal records.

Skills

Financial coordination

Vendor management

Administrative support

Tools

Yardi

Job description

About Allied

Allied is a leading owner-operator of distinctive urban workspace in Canada’s major cities. Our work is grounded in a clear purpose: to provide knowledge-based organizations with distinctive urban environments that support creativity,connectivityand human wellness.

Our vision is more expansive. Weseekto make a continuous contribution to cities and culture that elevates and inspires the humanity in all of us.Thisvision informs how weoperate, how wedesignand how welead.

Real estate, for us,is not a passive investment. Itis a profoundly human endeavour,one that must promote wellness, sustainability,diversityand creativity—today and for generations to come.

Allied is also a place to build a career of consequence. If you are looking for work that is thoughtful,tangibleand enduring—work that contributes meaningfully to cities and the people who inhabit them—you will find purpose here.

For more information on Allied’s approach to city-building, visit our Insights page.

The Well

The Well is a unique and innovative joint venture between Allied and Riocan.

Located at Spadina and Front, The Well brings together three million square feet of retail, office and residential space constructed over 7.7 acres. Through this, The Well sets the stage for meaningful experiences that draw people from down the street and across the globe to eat, shop, work, live and play in Toronto.

Purpose

Support the efficient operation of The Well by coordinating administrative, financial, and operational processes across the property.

As Property Coordinator, you will perform a broad range of coordination, documentation, and systems-related responsibilities to ensure accuracy, consistency, and efficiency across workflows, while supporting both the office and retail property management teams.

Reporting to the General Manager, you will collaborate across teams to support financial tracking, tenant and vendor administration, and day-to-day office operations. You will play a key role in maintaining organized systems, facilitating communication, and contributing to a seamless and high-quality experience for tenants, partners, and visitors at The Well.

Responsibilities

Financial Coordination & Yardi Support

• Prepare and process purchase orders (POs) in Yardi, ensuring accuracy and proper coding.
• Track invoice submissions, approvals and payment status, following up on outstanding items in partnership with Department Managers.
• Coordinate with vendors and internal stakeholders to ensure timely submission of invoices and required documentation.
• Support vendor onboarding processes, including collection of insurance certificates, WSIB clearance and system setup.
• Assist with preparation and tracking of service contracts and related documentation.
• Compile monthly accrual listings for review and approval by Department Managers.
• Support annual operating cost billing distribution in collaboration with Property Administration.
• Perform monthly corporate credit card reconciliations, as required.
• Maintain organized financial records, backup documentation and audit-ready files.

Property Management & Operational Support

• Oversee collection and tracking of tenant insurance certificates, ensuring compliance with lease requirements.
• Maintain tenant contact lists, distribution groups, and internal records.
• Oversee office inventory, supply orders, and workspace organization.
• Manage incoming and outgoing mail and courier services.