Property Coordinator

Kimco Realty Corporation; Tustin (CA); On-site; USD 55,000 - 65,000; Full time

Job summary

Kimco Realty Corporation in Tustin, CA is seeking a Property Coordinator to support the Property Manager with day-to-day management of a diverse property portfolio. The role emphasizes administrative duties and maintaining strong tenant and vendor relations, including overseeing vendor bids, repairs, maintenance, and Capital Improvement projects.

The ideal candidate has a background in retail commercial real estate, at least two years in a fast-paced corporate setting, strong Microsoft Office

Qualifications

• Background in retail commercial real estate.
• At least two years of experience in a fast-paced corporate setting.
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Access).
• Bachelor's degree or equivalent working experience.
• Prior administrative experience.
• Technology-forward mindset with curiosity for applying tools and AI to drive innovative solutions.

Responsibilities

• Assist Property Manager with day-to-day portfolio management.
• Coordinate vendor bids and prepare contracts for repairs, maintenance and CIP.
• Review and code vendor invoices and job cost documents.
• Coordinate travel and expense reports.
• Maintain Emergency Response Plans with current site contacts.
• Prepare annual budgets.
• Respond to cases in Kimco’s Customer Service platform and issue work orders.
• Maintain strong tenant communications to support Best-In-Class service.

Skills

Microsoft Office Suite

Education

Bachelor's degree

Job description

Position Title

Property Coordinator

Location

Tustin, CA

Full Time/Part Time

Full time

Req ID

R512-2026

Description

Unless specifically contracted, resumes from recruiting agencies are not being accepted for this position. We are seeking a Property Coordinator to assist and support the Property Manager with the day-to-day management of their portfolio of properties. Primary focus is related to administrative functions and tenant / vendor relations including, but not limited to the following: collection of vendor bids and preparation of contracts related to repairs, maintenance and Capital Improvement projects; review and coding of all vendor invoices; coding and processing of all Job Cost related documents; re-class of expenses; coordination of vendor work, annual inspections (ex. Fire systems, alarm systems, backflows etc.), open & close of utility accounts; vacancy cleanouts and vacancy profiles; assist Property Manager in maintaining Emergency Response Plans for each site, including current contact information for all “first responders”, tenants, utilities, etc.; assist Property Manager with the preparation of annual budgets; coordination of travel and expense reports.

Daily review and response to cases logged in Kimco’s Customer Service platform; issue work orders to vendors and follow-up to ensure work orders have been completed; maintain a Best-In-Class relationship with tenants via verbal and written communications.

Requirements

• Background in retail commercial real estate
• At least two years of experience in a fast-paced corporate setting
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Access)
• Bachelor's degree or equivalent working experience
• Prior administrative experience
• Embraces a technology-forward mindset with strong curiosity for merging tools, AI in particular, bringing forward-looking perspective that inspires innovative solutions.

Salary

The expected salary range for this position is between $55,000 and $65,000. The actual compensation will be based on factors such as scope and responsibilities of the position, candidate's work experience, education/training, job-related skills, internal peer equity, market and business considerations and other factors permitted by law.

Equal Opportunity Employer

** Kimco Realty is an Equal Opportunity Employer – Veteran/Disability **

Equal employment opportunity, including veterans and individuals with disabilities.

About Us

Kimco's mission is to create destinations for everyday living that inspire a sense of community and deliver value to our many stakeholders.

Kimco Realty® (NYSE: KIM) is a real estate investment trust (REIT) and leading owner and operator of high-quality, open-air, grocery-anchored shopping centers and mixed-use properties in the United States. The company’s portfolio is strategically concentrated in the first-ring suburbs of the top major metropolitan markets, including high-barrier-to-entry coastal markets and Sun Belt cities. Its tenant mix is focused on essential, necessity-based goods and services that drive multiple shopping trips per week.

Publicly traded on the NYSE since 1991 and included in the S&P 500 Index, the company has specialized in shopping center ownership, management, acquisitions, and value-enhancing redevelopment activities for more than 65 years. With a proven commitment to corporate responsibility, Kimco Realty is a recognized industry leader in this area.

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